Job Description

Posting number: ACS-50577537-8.7.26-TW

Department: DAF-Agriculture and Forestry

Job classification: ADMINISTRATIVE COORDINATOR 4

Posting type: Open

Categories: Agriculture

Job Number: ACS-50577537-8.7.26-TW
This position is located in the Office of Agro-Consumer Services - Weights & Measures Division, in Baton Rouge, Louisiana.

Ready to make a lasting impact on Louisiana’s workforce and organizational culture? The Louisiana Department of Agriculture & Forestry is seeking an Administrative Coordinator 4 to join our Weights & Measures Division. The Division of Weights and Measures regulates many aspects of commerce and trade throughout the state. The division ensures that equity prevails in the marketplace for both buyers and sellers.

Why Join Us?
• Contribute to a mission-driven organization that serves communities across Louisiana
• Enjoy competitive pay and excellent benefits
• Be part of a collaborative, inclusive, and supportive team

Core Competencies:
Accepting Direction - The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability- The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Thinking Critically - The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Preferred Competencies:

Acting with Ethics and Integrity- The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Initiative- The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Developing Performance- Builds the future potential of others by supporting long-term growth, skill development, and career progression.
Displaying Professionalism- The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Learning Actively- The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

LDAF cares about the well-being of its employees! We offer a fully employer-funded Employee Assistance Program (EAP), providing valuable support and resources to help you and your household members thrive at work and at home. The EAP is also free for all members of your household.

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here

Supplemental information

Job Duties:

• Provides clerical support for the Weights and Measures office staff, plus serves as an administrative liaison for our fuel and metrology laboratories in Baton Rouge.
• Routinely utilizes independent judgment and knowledge of Office operations, policies, procedures, and regulations to provide administrative support for Weights and Measures personnel, as needed.
• Utilizes an online system and personal computer to electronically transcribe, store, retrieve, and/or modify source data obtained from specialized statistical and general-purpose documents.
• Coordinates with businesses and their accounting sections on problems concerning unpaid accounts, underpayments, and overpayments of each program’s registrations.
• Utilizes knowledge of the program, along with suggestions from field personnel, to prepare for the registration program that will occur the following year in order to ensure the most efficient method of entering and producing reports regarding this program.
• Submits, records, and tracks all underpayment notices and refund submissions on each applicable account within the division's software management database and spreadsheet in order to track each submission from request to completion.
• Coordinates team efforts relative to uncollected case files, including legal counsel, program managers, assistant director, director, and other applicable staff members, to ensure that all documentation is correct and accounted for in order to be in compliance and turned over to the Attorney General’s office if fines are unable to be secured in the office.
• Assists with notifications to commission members of hearing-specific information, including sending hearing-related correspondence regarding dates, attendance, scheduling cases, expectations, etc.
• Answers calls and handles questions of consumers, inspectors, middle managers, program managers, etc.

Other duties, as may be assigned.

Functional Requirements:
Working in a typical climate-controlled office setting
Sitting at a desk for up to 8 hours per day
Light to moderate lifting, 20 pounds, with occasional lifting of up to 40 pounds
Occasional climbing stairs
Lifting items such as a briefcase, a computer, a scanner, luggage, or other items used to travel
Occasional demands may be required for moderately strenuous activities in emergencies over long periods of time

Environmental Factors:
Working indoors and occasionally outdoors (i.e., document archive warehouse)

Position-Specific Details:
Appointment Type:

• Full-time- t his position may be filled by probation or by promotion of a classified employee of the Louisiana Department of Agriculture and Forestry serving with permanent status.
• Applicants who are not permanent employees of the Louisiana Department of Agriculture and Forestry will be required to serve a probationary period up to 24 months.
• Compensation The salary offered will be determined based on qualifications and experience.

The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and a State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.

For further information about this vacancy, contact:
Tiffany Waddell- HR Analyst
Louisiana Department of Agriculture & Forestry
5825 Florida Blvd., Suite 1001
Baton Rouge, LA 70806
twaddell@ldaf.state.la.us