Job Description

OFFICE ASSOCIATE - Temporary Administrative Coordinator

Casual/ Multiple Businesses/ Multiple Locations

Our Administrative Coordinators are prepared to act as the support person for all levels of management within an organization. We recognize that it is vital for Administrative Coordinators to uphold a level of professionalism and competency in order to successfully manage a variety of responsibilities including but not limited to helping coordinate meetings and calendars, compiling data to prepare papers or presentations, and often acting as a representative to their assigned executive.

Duties & Responsibilities:

• Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
  
• File important documents, such as reports, meeting notes, emails, and letters
  
• Keep calendars up to date; adding events, rescheduling appointments and providing daily briefings
  
• Act as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
  
• Conducting research and creating reports or presentations on various topics
  
• Keeping important information and documents organized physically and electronically
• Maintaining a high degree of discretion and confidentiality
• Handling and assisting with document distribution and other administrative projects and responsibilities
• Returning phone calls and emails on behalf of the company or a company executive
  
• Researching travel options, presenting itineraries, and booking itineraries with travel agency contact
  
• Preparing and submitting purchase orders and expense reports
• Implement administrative systems, procedures and policies to maintain work flow
• Use a variety of project management, communication and organizational skills to support management
  

• Additional duties as required

Qualifications & Skills:

• High School Diploma or GED
• Diploma preferred but equivalent experience may be considered
• Minimum five (5) years experience in an office setting or administrative role
• Proficient on computers
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Strong attention to detail

Submit your resume and cover letter to The Agency at recruiter@theagency212.com

Any questions can be directed to Courtney 780-833-1112.

At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.