Job Description

Posting number: ULL092926TFC1

Department: University of LA - Lafayette

Job classification: ADMINISTRATIVE COORDINATOR 3

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry

Summary

The University of Louisiana at Lafayette is a public research university committed to academic excellence, innovation, and service. As part of its operational support team, the University employs skilled professionals who provide essential administrative support to ensure efficient operations for students, faculty, staff, and visitors.

We’re looking for an Administrative Coordinator 3 to join our University of Louisiana at Lafayette team. The Administrative Coordinator 3 performs a wide variety of clerical and administrative duties requiring independent judgment in support of staff members and/or the operations of an organizational unit or program.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Examples of duties

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

As an Administrative Coordinator 3, you will:

• Perform administrative and clerical duties in accordance with established rules, regulations, policies, and procedures.
• Process routine paperwork and enter information into departmental logs, databases, or other systems.
• Communicate with other departments, customers, and individuals regarding departmental or program-related matters.
• Assist with document imaging processes, including maintaining records and logs of imaged files.
• Prepare requisitions for the purchase of supplies and enter purchasing information into applicable systems.
• Compile information from various sources and prepare specialized reports in accordance with departmental standards.
• Provide clerical and administrative assistance to management.
• Maintain appointment schedules and assist with coordinating meetings and other activities.
• Prepare travel-related documents and arrangements as required.
• Assist management with routine administrative matters and communications.
• Assist with administrative functions such as property control, purchasing, and safety as assigned.
• Maintain accurate departmental records, files, and documentation.
• Perform related duties as assigned.

Position-Specific Details:

• Appointment Type: Probational
• Work Location: University of Louisiana at Lafayette, Lafayette, LA 70504, College of Sciences
• Compensation: $13.77/hour

How to Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply, click the “Apply” link above and complete the electronic application, which may be used for this vacancy as well as future job opportunities. Applicants are responsible for checking their application status during the recruitment process. Additional status information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Taronsler Faye Cormier

Human Resources Specialist

faye.cormier@louisiana.edu

University of Louisiana at Lafayette Human Resources

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.