Job Description

Posting number: 26/50321637/ADMIN3/8.18.26-LR

Department: DOTD-Administration

Division: Section 26

Job classification: ADMINISTRATIVE COORDINATOR 3

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Customer Service, Records Management

Join the Louisiana Department of Transportation and Development (DOTD) as an Administrative Coordinator 3 – Records Management

The Louisiana Department of Transportation and Development (DOTD) is seeking a dependable, organized, and detail-oriented Administrative Coordinator to support the Records Management Unit within Section 26 – Enterprise Support Services.

This position receives, processes, inventories, stores, retrieves, and assists with the proper disposition of records received from DOTD sections and districts throughout Louisiana. The position plays an important role in ensuring that records, engineering plans, and microfilm are accurately tracked, properly stored, and managed in accordance with applicable records-retention requirements.

This is an administrative position with significant warehouse and inventory responsibilities. The selected applicant will work with physical and electronic records, barcode-scanning equipment, computerized inventory systems, warehouse equipment, and a delivery vehicle. The position requires the ability to work independently, exercise sound judgment, follow established procedures, and manage both routine and changing work assignments.

This role is ideal for someone who enjoys structured, hands-on work and is comfortable balancing records management, inventory control, administrative duties, equipment checks, and warehouse operations.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here

Supplemental information

Job Duties:

• Receives, delivers, picks up, processes, and stages records submitted by DOTD sections and districts throughout Louisiana.
• Maintains an accurate computerized inventory of records, engineering plans, and microfilm using barcode-scanning equipment and inventory software.
• Labels records boxes, verifies transmittal documentation, and reviews record-destruction notices for accuracy.
• Inspects microfilm, conducts scheduled disposal-date cycles, and coordinates the transfer of eligible records to the State Records Center.
• Performs inventory spot checks and annual physical inventories of records stored in multiple buildings and microfilm cabinets.
• Researches inventory discrepancies and reports unresolved records, inventory, or equipment issues to the supervisor.
• Requisition supplies and fuel needed to support Records Management facilities, vehicles, and equipment.
• Performs routine checks of the delivery van, forklift, microfilm equipment, and other assigned equipment.
• May perform other duties as necessary, including emergency or disaster-support activities.

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants), a promotion (open to all statewide classified and Agency-wide permanent status employees), or by detail to special duty.

Compensation: Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.

How To Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will notbe accepted in place of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Gilbert Bonnet

Administrative Program Director 3

Office: 225-379-1123

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp