Job Description
Posting number: 225069
Department: DOS-Secretary of State
Job classification: ADMINISTRATIVE COORDINATOR 1
Posting type: Open
Categories: Clerical & Data Entry, Warehouse, Purchasing
The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.
The Louisiana Secretary of State is seeking a detail-oriented, part-time Administrative Coordinator to support our procurement team and provide administrative and operational support to department leadership and staff. This position plays an important role in coordinating daily administrative activities, maintaining accurate records, preparing correspondence and reports, and ensuring that office operations are organized and efficient.
Examples of duties
No experience or training is required.
Qualifications
The official job specifications for this role, as defined by the State Civil Service, can be found here
Supplemental information
Job Duties:
- Communicate and coordinate with individuals across multiple departments.
- Accept and receive all incoming deliveries for the agency.
- Reconcile received goods with active purchase orders and requisitions in the agency's database.
- Deliver all goods to the appropriate end user department.
- Occasionally drive to other state agencies or private businesses to deliver or receive goods.
- Personally manage and maintain agency catalog inventory.
- Assist purchasing staff with management of department documents/files and records retention.
- Assist purchasing staff with any extra tasks that may present themselves.
- Lifting is a function of this position. Will be called upon to lift 50 lbs occasionally.
Position-Specific Details:
Appointment Type: Classified WAE - THIS IS A PART-TIME WAE POSITION. IF HIRED, THE MAXIMUM NUMBER OF HOURS WILL BE 1,245 PER 12-MONTH PERIOD.
Division: Accounting - Procurement / One (1) vacancy
Location: Baton Rouge , LA.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Contact InformationFor further information about this vacancy, contact:Ashley Rathcke, HR SpecialistSecretary of State Nancy LandryHuman Resource DivisionP. O. Box 94125Baton Rouge, LA 70804-9125ashley.rathcke@sos.la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
