Job Description

Posting number: 26-ACLK/1

Department: Public Works

Job classification: Administrative Clerk

Posting type: Open

Categories: Administration, Administrative Assistant, Public Works, Office and Administrative Support

Summary

This recruitment will remain open until the City receives 150 qualified applications or until November 19, 2026, whichever occurs first.

Interested candidates are encouraged to apply as soon as possible.

Join our team at the City of Pomona as an Administrative Clerk in the Public Works Department! We're looking for a dedicated, detail-oriented professional who is passionate about supporting city operations and serving the community. As an Administrative Clerk, you'll play an essential role in the efficiency and effectiveness of our team by handling a variety of clerical tasks, from word processing and data entry to providing valuable information and assistance to staff and the public.

Why Pomona?

The City of Pomona offers a unique career opportunity to individuals passionate about code compliance and wishing to impact their community positively. This position has an excellent benefits package with a 4/10 work schedule with Fridays off and medical, dental, and vision coverage. Additionally, the position offers participation in CalPERS, the option to join a deferred compensation plan, tuition reimbursement plan, and medical flex spending account program.

Why You'll Love It Here:

• Supportive Environment: Be part of a team that values your contributions and fosters growth.
• Make a Difference: Your work will directly impact the safety and development of Pomona.
• Professional Growth: Opportunities for career advancement and professional development.

Apply today and start your rewarding journey with the City of Pomona!

To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following:

Self-Management: Showing personal organization, self-discipline, and dependability.

Using Technology: Working efficiently with electronic hardware and software applications.

Adaptability: Responding positively to change and modifying behavior as the situation requires

Attention to Detail: Focusing on the details of work content, work steps, and final work products.

Customer Focus: Attending to the needs and expectation of customers.

Teamwork: Collaborating with others to achieve shared goals

Examples of duties

The City is seeking a candidate who is dedicated to public service and has any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities to qualify. A typical way to obtain the knowledge, skills, and abilities would be:

Education & Experience

• High school diploma or GED equivalency.
• One year of clerical experience.

License or Certificate

• Must possess a valid driver's license.
• A typing certificate indicating a typing speed of at least 45 net words per minute must be attached to your job application. Emailed and faxed typing certificates will not be accepted. Click here for detailed typing certificate requirements.

Review the complete job description here: Administrative Clerk

Qualifications

• Perform a wide variety of general clerical work including maintaining records, verifying accuracy of information, and recording information.
• Perform a variety of routine bookkeeping duties including simple posting of prepared data and verification of data entered.
• Compile information and data for reports; check and tabulate data.
• Provide information and forms to staff and the public; collect and process appropriate information; apply departmental and program policies and procedures in determining completeness of applications, records and files; collect and account for monies.
• Type, proofread and word process a variety of documents including general correspondence, agendas, reports, newsletters, and memoranda. Assist in the development of forms, worksheets, and record keeping systems for the collection, dissemination, and maintenance of appropriate unit, program, or department information.
• Receive calls and visitors; respond to general complaints and requests for information from the public; interpret basic services, policies, rules, and regulations in response to inquiries and complaints; assist in the resolution of concerns and complaints; refer inquiries to appropriate staff; route calls and take messages as appropriate.
• Receive, open, review, sort, date stamp, and distribute office mail; review correspondence directed to assigned staff; prepare written responses as directed.
• Monitor special projects, assignments, and activities for assigned unit, program, or department.
• Operate modern office machines and equipment including word processors, typewriters, printers, copiers, calculators, microfilm machines, and FAX machines; routinely use a full range of word processing and spreadsheet computer software applications. Assist in office maintenance; order supplies.
• Perform related duties and responsibilities as assigned.
• Special Requirements
• Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations.

Supplemental information

Application Process

This recruitment will also establish a list for future vacancies. Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application, but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected.To complete your application for this position you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Final candidates are required to submit authorization for the City to run a report from the Department of Motor Vehicles (DMV).

Current City of Pomona employees who hold a position that requires the same or more words per minute are not required to submit a new typing certificate.