Job Description

A well-established accounting firm is seeking a dependable and detail-oriented Administrative Clerk to support the day-to-day operations of its administrative team. The ideal candidate will play a key role in maintaining efficient office functions, including deliveries, document preparation, inventory control, and a variety of administrative responsibilities. This position offers the opportunity to work in a collaborative, fast-paced environment with cross-training across multiple administrative processes.

RESPONSIBILITIES AND DUTIES:

• Perform daily deliveries and pickups from clients and local establishments using a personal vehicle.
• Maintain and restock office and kitchen supplies; monitor inventory levels and submit replenishment requests as needed.
• Prepare finalized financial and tax-related documents, including formatting, printing, copying, collating, folding, and binding.
• Support tax processing activities such as scanning, assembly, publishing, e-filing, autoflow, and coordination with outsourcing partners.
• Archive and file firm and client documents on a monthly basis, ensuring accuracy and organization in both physical and electronic records.
• Provide front desk coverage and receptionist support as needed, including greeting clients, answering calls, and routing messages.
• Assist with special projects and other administrative tasks as assigned by leadership or administrative team members.
• Maintain confidentiality and data privacy at all times, especially when handling client information and sensitive financial documentation.
• Uphold the organization’s standards for accuracy, timeliness, and professionalism in all administrative functions.
• Demonstrate flexibility in supporting cross-functional tasks as needed by various departments within the firm.
• May be required to travel locally in support of firm operations.
• Adhere to all company policies, procedures, and operational guidelines.
• Represent the firm’s core values, including professionalism, accuracy, service, and accountability.
• Perform all other duties as assigned.

REQUIREMENTS AND QUALIFICATIONS:

• High school diploma or equivalent (GED) required.
• MUST be able to work REQUIRED OVERTIME hours during high peak season.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize responsibilities effectively.
• Ability to work independently as well as collaboratively within a team setting.
• Eagerness to learn and contribute to a dynamic, professional environment.
• Must have access to and use a personal vehicle for work-related deliveries and pickups.
• Must pass a Motor Vehicle Report (MVR) check as a condition of employment.
• Applicants may be subject to a background check.*
• A pre-employment drug screening is required as a condition of employment.

*A conviction does not automatically disqualify you from employment. We will consider factors such as your age at the time, the timing and nature of the offense, its seriousness, and any rehabilitation efforts when determining your suitability for the role.

Sparrow Company, Executive Search & Staffing is an Equal Opportunity Employer.