Job Description

At United Land Services, we are committed to delivering high-quality landscape and construction services through teamwork, professionalism, and operational excellence. We take pride in creating strong partnerships with our clients while fostering a positive and growth-oriented environment for our employees. We are currently seeking a detail-oriented and dependable Administrative Clerk to support our branch operations and contribute to the overall success of the team.

The Administrative Clerk plays a key role in supporting daily office operations by assisting with administrative tasks, data entry, scheduling, project tracking, and general clerical support. This position works closely with branch leadership, field personnel, vendors, and customers to help ensure projects and office functions run efficiently and accurately.

Essential Responsibilities

• Compile, maintain, and update company records and documentation
• Gather and organize project information from field personnel and documentation
• Reconcile project totals, job costs, and labor hours within company systems
• Assist with accounts receivable and accounts payable functions
• Perform general clerical duties including filing, scanning, photocopying, mail distribution, and document organization
• Support branch management with administrative tasks including scheduling meetings, preparing correspondence, and maintaining reports
• Proofread reports and documents for accuracy in spelling, grammar, punctuation, and formatting
• Coordinate or assist with material pickups and distribution as needed
• Maintain company equipment and office property in good working condition
• Build and maintain positive working relationships with employees, vendors, and customers
• Promote and support workplace safety initiatives
• Ensure compliance with company policies, procedures, and applicable regulations
• Perform additional duties as assigned

Qualifications

• High school diploma or equivalent required
• 3–5 years of administrative experience preferred
• Experience working in a blue-collar, construction, or landscaping environment is highly preferred
• Previous experience in the landscape or construction industry is a plus
• Experience with Acumatica
• Equivalent combinations of education, training, and experience may be considered

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills
• Ability to handle confidential information with professionalism and discretion
• Excellent verbal and written communication skills
• Ability to troubleshoot basic office technology issues
• Basic mathematical and problem-solving skills
• Ability to work independently while also contributing as part of a team
• Strong time management and multitasking abilities

Work Environment | Physical Demands

This position primarily works in an indoor office environment with occasional exposure to outdoor conditions associated with the landscaping and construction industry. The role requires prolonged periods of sitting, repetitive hand movements, and computer use. Occasional standing, walking, bending, climbing, crouching, and lifting up to 20 pounds may be required