Minimum qualifications:

• 3 years of administrative experience in a technology company or multinational environment working on administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc).
• Ability to communicate in English and French fluently to engage with executives across the region.

Preferred qualifications:

• Experience serving as a project lead from conception to completion.
• Experience in executive support, administrative operations management, non-technical project management, or corporate event planning.
• Knowledge of process, project and program management theory and practices and the ability to apply them when solving operational issues.
• Ability to quickly learn new tools and technologies; interest and experience in using technology and the internet to improve work efficiency.
• Ability to effectively communicate and collaborate with a range of people and job functions.
• Observe and preserve complete confidentiality on all business matters.
  

About the job

Responsibilities

• Schedule, maintain, and update calendar events separately. Prepare meetings for the executive or team separately.
• Execute expense management activities separately.
• Assess and advocate for office space needs separately.
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
• Complete travel coordination tasks on their own.