Job Description

At INHAUS, we are partnering with a leading refrigeration company in Panama in the search for a Administrative & Billing Coordinator to join their team on a temporary project through December 2026.

We are looking for an organized, resourceful professional with strong coordination skills who enjoys working in dynamic environments and managing multiple administrative and operational processes simultaneously.

About the Role

This position will play a key role in coordinating the company’s billing, collections, and administrative support processes, ensuring efficient operations and proper follow-up on documentation, vendors, and internal controls.

Key Responsibilities

• Prepare quotations and coordinate billing and collection processes.

• Follow up on outstanding payments and administrative matters with clients.

• Coordinate and maintain documentation related to Work Orders.

• Manage payments and follow-up with subcontractors.

• Oversee administrative control of the company vehicle fleet.

• Coordinate administrative purchases, courier services, and internal logistics.

• Maintain physical and digital documentation files up to date.

What We Are Looking For

• Degree in Business Administration, Accounting, Finance, or a related field.

• Previous experience in billing, collections, and administrative management.

• Intermediate to advanced proficiency in Excel and digital tools.

• Highly organized, detail-oriented, and capable of managing priorities effectively.

• Proactive, autonomous, and solution-oriented mindset.

• Strong communication and coordination skills.

Working Conditions

• On-site position | Panama City

• Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m., and Saturdays from 8:00 a.m. to 12:00 p.m.

• Temporary contract through December 2026.