Job Description

Administrative Assistant 2

Location: Birmingham, AL.

Contract- 6 Months

Client- Alabama Power

The Administrative Assistant role is essential to ensuring smooth department operations by managing scheduling, travel, expense reporting, purchasing, and general administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of working independently while maintaining professionalism and confidentiality.

Key Responsibilities

• Executive & Department Support

  • Manage the Director’s calendar, travel arrangements (air, hotel, car, meals), and expense reconciliations.

  • Support departmental calendars, meetings, and event coordination, including catering, logistics, and room setup.

  • Provide backup support to other administrative personnel when needed.

• Administrative Operations

  • Perform departmental timekeeping using Oracle PaySource

  • Reconcile expense reports using Oracle Expense

  • Process purchase requests, check requests, and reconcile invoices.

  • Maintain filing systems, office supplies, breakroom needs, and coordinate office maintenance.

  • Oversee PCs, laptops, copiers, printers, and other departmental equipment.

• Documentation & Record Retention

  • Maintain department records and manage retention efforts in alignment with Southern Company requirements.

  • Support the preparation of presentations, reports, and correspondence.

  • Ensure compliance with Southern Company administrative, accounting, and regulatory procedures.

• Other Duties

  • Serve as point of contact for internal/external stakeholders.

  • Provide ad hoc administrative support assignments as directed.

Qualifications

• Education

  • High School Diploma or equivalent required.

  • College coursework or degree preferred.

• Experience

  • Minimum of 3+ years of administrative support experience, preferably at the director or manager support level.

  • Strong computer skills with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint, OneNote)

  • Prior experience with Oracle and/or Maximo strongly preferred.

  • Experience in an office environment supporting large departments or leadership teams.

• Knowledge, Skills & Abilities

  • Strong organizational and time management skills; ability to prioritize and multi-task.

  • Excellent written and verbal communication skills.

  • Ability to exercise discretion, confidentiality, and sound judgment.

  • Strong interpersonal skills; able to work with employees at all levels of the organization.

  • Demonstrated initiative and proactive problem-solving.

Behavioral Attributes

• Positive attitude and strong ethical standards.

• Professional and service-oriented demeanor.

• Flexible and adaptable to changing priorities.

• Team player with the ability to build strong relationships across the organization.

• Detail-oriented with commitment to accuracy and timeliness.