Job Description

Administrative Support Specialist (Advanced)

Location: Lineville, AL 36266

Client- Alabama Power Contract- 1 Year

Work Hours- 6Am to 2:30 PM.

We are seeking an experienced Administrative Support Specialist to provide high-level, proactive support to our team. This role requires exceptional organizational, communication, and multitasking skills to independently manage calendars, coordinate meetings, maintain accurate records, and streamline administrative operations. The ideal candidate will possess a strong understanding of office management practices, high proficiency in Microsoft Office Suite, and the ability to maintain discretion and professionalism while handling confidential matters.

Key Responsibilities:

Administrative Coordination

• Independently manage executive and team calendars, meetings, and appointments, ensuring optimal time management.

• Organize logistics for meetings, conferences, and events, including room bookings, catering, AV setup, agendas, and documentation.

• Coordinate travel arrangements, itineraries, and expense reimbursements.

Documentation & Communication

• Draft, edit, proofread, and format internal and external correspondence, reports, and presentations.

• Create and maintain filing systems for digital and physical documents ensuring accessibility and security.

• Serve as a liaison and point of contact for internal teams and external partners, demonstrating professionalism and strong interpersonal communication.

Data & Research Support

• Conduct research, compile data, and generate reports to support planning, analysis, and strategic initiatives.

• Monitor and manage task deadlines, follow-ups, and deliverables to ensure timely project execution.

Finance & Budget Assistance

• Support budget preparation and expense reporting processes.

• Track and reconcile team expenses, invoices, and procurement requests for accuracy and policy compliance.

Confidentiality & Compliance

• Manage confidential information with integrity and discretion.

• Ensure all administrative tasks align with company policies and regulatory standards.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.

• Experience: 6–10 years in a senior administrative, executive assistant, or office management role.

• Skills & Competencies:

  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent organizational, time management, and problem-solving abilities.

  • Strong verbal and written communication skills.

  • High level of accuracy and attention to detail.

  • Ability to manage multiple priorities and work independently.

  • Proven track record of managing confidential information with discretion.