Job Description

Administrative Support Specialist

We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage 6-10 years of experience to ensure smooth operations, maintain efficient processes, and handle sensitive information with discretion.

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance to ensure seamless daily operations.
• Calendar & Email Management: Manage and maintain calendars, emails, and updates for management.
• Confidentiality & Record-Keeping: Handle sensitive information with professionalism and maintain confidential files.
• Meeting & Event Coordination:
  • Organize and schedule meetings, conference calls, and related logistics.
  • Arrange necessary equipment, prepare agendas, distribute handouts, and make reservations.
  • Ensure refreshments and materials are available as needed.
• Office Operations:
  • Order office supplies and manage inventory.
  • Answer and direct phone calls, assisting callers with their needs.
  • Run office-related errands as required.
• Timekeeping & Expense Management:
  • Prepare and enter timesheets into Oracle (preferred).
  • Assist plant personnel with expense statements (iExpense).
• Document Preparation:
  • Prepare, edit, and format documents, reports, presentations, and correspondence.
  • Demonstrate strong proficiency in Microsoft Office Suite.
• Procurement Support:
  • Create desktop requisitions and purchase requests.
• Collaboration & Additional Support:
  • Support other administrative staff and plant personnel as needed.
  • Perform additional miscellaneous administrative duties as required.

Qualifications & Skills:

• 6-10 years of administrative experience in a fast-paced environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Experience with Oracle time entry and iExpense (preferred).

This role requires a proactive, detail-oriented individual who thrives in a collaborative environment. If you are a highly organized professional with exceptional administrative skills, we encourage you to