Job Description

Administrative Assistant 1

Contract- 1 Year

Client- Alabama Power

Location- Birmingham, AL.

Job Summary

We are seeking an Administrative Assistant 1 to provide critical administrative and office support to ensure smooth operations within the department. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional and safety-focused environment.

Key Responsibilities

• Promote Safety: Actively contribute to maintaining a safe work environment in all administrative activities.
• Time & Expense Processing: Process, track, and coordinate the completion of staff timesheets and procurement card reports, ensuring accuracy and compliance.
• Policy Compliance: Ensure adherence to Southern Company’s administrative, accounting, and compliance procedures.
• Administrative Support: Perform various office duties including maintaining office supplies, creating and tracking project correspondence, and performing miscellaneous tasks as directed.
• Meeting & Event Coordination: Schedule, organize, and coordinate meetings, workshops, and events as required.
• Travel Support: Manage travel arrangements for staff, including logistics for flights, hotels, car rentals, and related accommodations.
• Office Relocation Support: Assist in coordinating office moves, relocations, or facility setup as needed.

Qualifications

• High school diploma or equivalent required; additional education or administrative certifications preferred.
• 0–3 years of administrative support experience, preferably within utilities, construction, or engineering-related environments.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Effective written and verbal communication skills.
• Ability to work independently while also supporting team goals.
• Strong customer service orientation and a proactive, problem-solving mindset.

Work Environment

• Office-based position with a strong emphasis on collaboration and safety.
• May require occasional support for field or offsite meetings/events.
• Hybrid schedules may be considered based on department needs.