Job Description

Administrative Associate, School of Global Studies Posting Number req27359 Department School of Global Studies Department Website Link https://globalstudies.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights

At the College of Social and Behavioral Sciences we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors. The College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including a top 5 anthropology, geography, political philosophy, and creative nonfiction programs to choose from, our students can explore a range of subjects from ancient philosophy to artificial intelligence.

The University of Arizona's School of Global Studies (SGS) within the College of Social and Behavioral Sciences invites you to apply to the role of Administrative Associate. This position provides critical support to the Administrative Manager and the Director. Responsibilities include managing the front- and back-office duties of records collection and retention, student engagement, coordinating student recruitment, and managing events. The position also will be invested with major responsibilities to assist SGS programs with organization and execution of campus events and community outreach efforts. The position reports to the SGS Administrative Manager with secondary reporting lines to Program Directors.

Visa sponsorship is not available for this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative Support

• Listserv management.
• Manage social media and website content.
• Office space management.
• Manage office supplies and material.
• Manage PCard processes.
• Assist with generating newsletters to faculty, staff, students.
• Assist with website management.
• Assist with recruitment projects by supporting the creation of videos and other content that promote the School of Global Studies and contribute to student enrollment efforts.

Event Management

• Generate and distribute course flyers and event flyers.
• Coordinate and assist with undergraduate recruitment, orientation, and graduation events.
• Provide logistical support for program events, outreach, committee meetings, speaker visits, and retreats.
• Assist with student recruitment activities, including advertising, promotions, and outreach.

Student Support

• Manage course availability, unit events, and school communication with undergraduate students (listservs, social media, etc.).
• First point of contact for student inquiries.
• Assist with Scholarship Universe as directed.
• Assist with data entry and management of student awards and scholarships.
• Coordinate with SBS Student Awards Coordinator with student awards and scholarships.
• Assist with leading a team of student workers.

Knowledge, Skills, and Abilities:

• Ability to work independently toward goals and objectives as directed by School leadership.
• Capacity to complete set of scheduled tasks throughout the year.
• Knowledge of job functions and best practices in an administrative setting.
• Facility interacting with direct and indirect reports, external contacts, and other groups within SGS.
• Ability to coordinate efforts with SGS faculty and staff to optimize efficiency.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay DOE Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Jacqueline Schmidt | jan1@arizona.edu Open Date 10/16/2026 Open Until Filled Yes Documents Needed to Apply Resume, Cover Letter, and One Additional Document Special Instructions to Applicant

In addition to your resume and cover letter, please upload a writing sample answering the following prompt: If you were to be asked to organize an event for the School of Global Studies, what steps would you take to make this event as successful as possible?

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.