Job Description

Status

Full-Time

Standard Hours per Week

40

Job Posting Category

Administration

Job Posting Description

Under minimal supervision, plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.

Key responsibilities

• Assists with special projects and prepares complex reports by compiling data, performing calculations, and creating charts, spreadsheets, and related documents.
• Transcribes and types scientific and technical materials from various formats; prepares stylized documents using desktop publishing software; proofreads for grammar and accuracy.
• Manages communication by answering calls, greeting visitors, drafting responses, and providing routine information within scope.
• Coordinates schedules, meetings, and travel; organizes conferences and events by managing logistics, registrations, supplies, and materials.
• Maintains departmental files, databases, and resource materials; compiles and distributes reports and information as needed.
• Monitors office supplies and equipment; handles ordering, repairs, invoice reconciliation, and service requests.
• Prepares and tracks administrative forms; routes materials for approvals and resolves processing delays.
• Leads office support staff by assigning tasks, monitoring performance, training new hires, and supporting HR processes like evaluations and discipline.

Minimum qualifications
Education:

• A high school level of education

Experience:

• One year of relevant experience
• An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services.
• Initiative in improving operations within area/department, and the ability to assist in implementing changes.
• Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.

Schedule Monday-Friday, Hybrid after training

Office/Site Location

Boston

Regular, Temporary, Per Diem

Regular

Remote Eligibility

Part Remote/Hybrid

Pay Range

$19.83-$29.49 Hourly