Job Description

Status

Full-Time

Standard Hours per Week

40

Job Posting Category

Administration

Job Posting Description

This position is hybrid, approximately 1 day/week remote, 4 days onsite at Martha Eliot Health Center location in Jamaica Plain.

Department Summary:
Under minimal supervision, the Administrative Associate III plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.

Key Responsibilities:

• Support special projects: compile/analyze data, create charts/spreadsheets, and produce complex reports/documents.
• Prepare, transcribe, format, and proofread technical/scientific correspondence and materials using desktop publishing/graphics tools.
• Answer/screen calls; greet visitors; provide routine information; draft and route correspondence.
• Manage calendars and meetings; secure rooms/equipment; prepare agendas/materials; arrange travel; coordinate conferences/seminars and registrations.
• Maintain files, records, and databases; enter data; generate periodic reports/labels; manage office reference library.
• Monitor office equipment and supplies; reorder and coordinate repairs; reconcile orders/invoices; resolve billing issues; liaise with support services.
• Prepare, route, and track administrative forms; obtain approvals; resolve delays/errors with other departments.
• Lead office support staff: assign/prioritize work, monitor performance, provide feedback, interpret policies, train/orient new staff, and assist with hiring and training as appropriate.

Minimum Qualifications
Education:

• High school diploma or GED required.

Experience:

• One (1) year of related work experience required.

Office/Site Location

Jamaica Plain

Regular, Temporary, Per Diem

Regular

Remote Eligibility

Part Remote/Hybrid

Pay Range

$19.83-$29.49 Hourly