Full-Time
40
Administration
At Boston Children’s Hospital, the quality of our care and our inclusive hospital working environment lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contribution can change lives. Yours included.
The Administrative Associate III provides administrative and operational support to a department or business unit. This role manages calendars, schedules meetings, prepares reports and correspondence, maintains departmental records, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.
Key Responsibilities
Provide administrative support to physicians, managers, and department leadership.
Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
Prepare reports, spreadsheets, presentations, and other business documents.
Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
Maintain department files, databases, and office records.
Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
Process and track administrative forms and paperwork.
Coordinate department meetings, conferences, and special events.
Assist with special projects and process improvements.
Help train and support other administrative staff as needed.
Minimum Qualifications
Education:
High School Diploma or GED required.
Experience:
At least 1 year of related administrative experience required.
Previous healthcare or hospital administrative experience is preferred.
Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
Excellent organizational, communication, and customer service skills.
Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.
Schedule:
Full-time, Monday–Friday (day shift). hybrid after 90 day training period
Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on MBTA passes. Experience the benefits of passion and teamwork.
Boston
Regular
Part Remote/Hybrid
$20.63-$31.46 Hourly
Boston Children's Hospital is a 404-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Boston Children's offers a complete range of health care services for children from birth through 21 years of age. (Our services can begin interventions at 15 weeks gestation and in some situations we also treat adults.)
We have approximately 25,000 inpatient admissions each year and our 200+ specialized clinical programs schedule 557,000 visits annually. Last year, the hospital performed more than 26,500 surgical procedures and 214,000 radiological examinations.
Our team of physicians and nurses has been recognized by a number of independent organizations for overall excellence, and we're proud to share some notable examples with you here.
