Job Description

Administrative Associate 5 1520821

• Hourly pay: $40/hr
• Worksite: Leading university (Stanford, CA 94305 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 24 hours/week, 4 Month Assignment (With possibility of extension)

A leading university is seeking an Administrative Associate 5 to provide operational support to engineering departments by supporting the Associate Director of Project Management with contract management, project finance tracking, and financial transaction processing.

Administrative Associate 5 Responsibilities:

• Manage the contract lifecycle using established procedures, including submitting and tracking contracts, change orders, purchase orders, funding and approval processes, bond waivers, closeout documents, lien releases, permit cards, and record drawings and documents.
• Track project finances and maintain the cash flow spreadsheet that tracks the progress of budgets and funding for capital projects, faculty lab renovations, and other key engineering projects.
• Manage the yearly allocation of facilities reserve funds and update the master project spreadsheet used by facilities management, building managers, safety specialists, and other facilities team members.
• Process financial transactions accurately and on time, and complete work orders needed for project support.

Administrative Associate 5 Qualifications:

• 1-4 years of relevant experience, or a combination of education and relevant experience.
• Finance experience, including creating purchase orders, work orders, and contracts.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Excellent customer service and interpersonal skills.
• Procurement and contracting experience within a university setting is preferred.

Shift:

• Day shift, 8:00 AM to 5:00 PM, 3 days/week.