Job Description

Market Range: 06

Hiring Salary: $19.67/Hourly

ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 performs a variety of complex administrative and support duties in the Department of Neurology. This position provides day-to-day support for the departmental operating functions and fiscal procedures.

1. Processes all departmental and grant-related invoices.
2. Maintains accounts receivables including procurement card purchases.
3. Prepares travel authorization in the Oracle and prepares honorariums for visiting speakers or other guest speakers.
4. Completes the annual space and inventory report; handles various inventory matters such as new assets / UT tag numbers.
5. Assists the Assistant Director and Director with personnel needs, staff training, budgetary matters, space needs, short- and long-term planning, etc.
6. Handles departmental equipment check-out procedures and maintains related files.
7. Performs administrative functions such as handling telephone communications, composing routine letters and emails, sorting and distributing mail and documents, operating office equipment, and maintaining office files.
8. Enters additional pay information, as necessary.
9. Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of related work experience; OR Associate’s Degree and two (2) of related work experience; OR Bachelor’s Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage time and work on multiple tasks simultaneously.
• Ability to maintain confidentiality.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to think and work independently as well as collaboratively.
• Knowledge of Microsoft Office.