Job Description

Full time (40 hours weekly)

Monday-Friday dayshift

General Summary

Performs diversified and confidential administrative duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge, and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities

Essential Functions:

• Composes from dictation and documents memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other correspondence as appropriate.
• Answers telephones, routes callers, takes messages and provides routine information to callers.
• Schedules appointments; maintains and updates daily calendar(s).
• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
• Collects information needed by leader or team for conferences and/or reports.
• Sets up and maintains files and records which may contain confidential information.
• Takes and transcribes dictation of a highly confidential nature.
• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
• Opens and routes incoming mail; distributes correspondence and other material to staff.
• Administers/coordinates programs, projects, and/or processes as assigned.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• The following are nonessential job accountabilities for ADA purposes:
• Makes travel and lodging arrangements directly or through travel agencies.
• Prepares PO payment requests as directed.
• Orders office supplies as necessary.
• Greets and directs visitors.

Travel Requirements:

• Estimated Amount: 10%

Qualifications

Minimum Education:

• High School Diploma or GED Required
• Associates Degree Business Administration Preferred

Work Experience:

• 2 years Required

Knowledge, Skills, and Abilities:

• Basic Computer Skills
• Transcription Skills
• Excellent Interpersonal/Communication Skills

Benefits Offered:

• Comprehensive health benefits
• Retirement savings plan
• Paid time off (PTO)
• Education assistance
• Financial education and support, including DailyPay
• Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)

WellSpan Health’s vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region’s largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest.