Job Description

The Role

We are looking for a capable and efficient Administrative Assistant to support the smooth and professional operation of our office. The ideal candidate will be responsible for providing day-to-day administrative support, maintaining organized records, facilitating communication across departments, and ensuring efficient office workflow.
This role is based at a vocational training center dedicated to delivering skills-based education and career development programs.

Key Responsibilities

• Serve as the first point of contact for visitors, students, and staff

• Manage telephone, email, and front-desk communication

• Maintain and update student records and general office documentation

• Coordinate training schedules, instructor availability, and class logistics

• Assist in the preparation of reports, memos, and internal correspondence

• Handle procurement and inventory of office and training supplies

• Support enrollment and admissions processes

• Organize meetings, take minutes, and manage calendars

• Ensure the smooth execution of administrative procedures and policies

Qualifications and Experience

• Bachelors degree in Business Administration, Education, or a related field

• 1-2 years of experience in administrative support (experience in an educational or training institution is an advantage)

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong organizational and time-management skills

• Excellent communication skills in English and Urdu (verbal and written)

• Ability to work independently and collaboratively in a team environment

• Professional conduct and a proactive approach to problem-solving