Job Description

About this role
With over 30 years of success, Spirit of Math is an innovative leader in after-school mathematics education for high-performing students. Located at more than 40 campuses across Canada. From our after-school classes and campuses to our expanding series of math workbooks and training for educators, Spirit of Math is changing the equation for inquisitive minds around the world.
The Administrative Assistant is responsible for the smooth functioning of the Spirit of Math office at our campus. They provide information, liaise with and generally support Spirit of Math staff, parents, and students.
Personal Qualities
As this is often the first person who clients talk to and the first person clients see when they visit a large campus, this person must have excellent interpersonal skills. Their time management, relationship management, social skills and organizational skills are superb. They excel and enjoy building trust by effectively supporting others. They are detail-oriented in performing administrative work and other assigned tasks. They are “go-getters” and precise with their work.
Skilled Knowledge & Experience
This position entails people who have had experience in the office environment or school environment where working with people and organizing were key elements to their job. This individual will be skilled at juggling multiple priorities. They will have the ability to provide an exceptionally high level of customer service to Campus Principals, Teachers, parents, students and other individuals who contact or visit the head office.
Education
A degree or diploma from a recognized college or university would be considered an asset however not required for this role.

Accountabilities & Responsibilities
The Administrative Assistant will report to the Campus Principal and is accountable for all the following:
Communication and Marketing
a. Answering client inquiries, via phone and/or emails
b. Providing excellent customer service to ensure client satisfaction
c. Rebuilding the relationship with past clients and to create more opportunities for campus growth
d. Actively build relationships with parents
e. Seek out events, venues or sites to provide marketing
Clerical Support
a. Providing high quality clerical support to Western Canada Regional Manager;
b. Communicating with and providing clerical support for teachers, as needed;
c. Communicating with other administrative assistant staff in other campuses and Head Quarters, as needed;
d. Organizing and filing all student and campus information
e. Providing clerical support during non-campus workdays
Systems and Regular Cycles
a. Reviewing and assisting with accurate school supply orders throughout the school year and ensuring precise bookkeeping records are updated and to assist with the end of year inventory
b. Drafting and updating policies and procedures for the office administration of the campus, as necessary
c. Assisting with organization of report cards and end of year certificates
Student Registrations and Database
a. Maintaining an up-to-date Spirit of Math CRM
b. Managing the consolidated registration list for all math contests and the associated deposits
c. Processing student withdrawals
d. Maintaining the database of student information during the school year
e. Assisting with the administration of special campus events if time and schedule allow

Why Work With Us?

At Spirit of Math, we believe in creating a workplace where people feel valued, supported, and inspired to grow. When you join our team, you're not just starting a job - you're becoming part of a community that thrives on collaboration, learning, and shared success.

Here's what you can expect when you work with us:

Core Benefits
• Competitive salary with potential for performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plans (including RRSP with company matching through DPSP).
• Generous paid time off and scheduled paid summer shutdowns for some positions.

Career & Growth Opportunities
• Annual professional development budget for courses, certifications, and conferences.
• Internal mobility and clear pathways for advancement - we support your career journey.
• Opportunity to contribute ideas and shape how we work.

Work-life Balance & Well-being
• An Admin Day, offering flexibility to manage administrative work, for some positions.

• Access to on site yoga sessions at our headquarters, along with wellness initiatives offered throughout the year.
• Discounted gym memberships to support your fitness goals.

Culture & Perks
• Inclusive, diverse, and collaborative workplace culture where every person matters.
• Annual all-staff conference to connect, learn, and celebrate together.
• Staff events and fun team-building activities.
• Peer-to-peer recognition programs - we love celebrating success!
• Access to partnerships offering thousands of discounts on shopping, travel, entertainment, and more.

Lifestyle & Convenience
• Unlimited coffee and/or tea every day!
• Commuter friendly campuses with easy access to public transit.

At Spirit of Math, we're committed to fostering a positive and supportive environment where you can thrive - personally and professionally.

Join us and be part of a team where your contributions are valued, your growth is supported, and your well-being is a priority.

To promote cooperation, inspire confidence, and release the genius in every child.
Please note that we may use artificial intelligence (AI) tools at certain stages of the hiring process to assist in screening, assessing, or selecting applicants for this position. These tools are used as a supplement to human review, and all final hiring decisions are made by our Hiring team.
Spirit of Math is an equal opportunity employer and adheres to equitable hiring, employment and promotion practices. The positions are open to all qualified applicants, including men, women, persons with disabilities, members of visible minorities, Aboriginal persons and other groups protected by human rights laws. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.