Job Description

Posting number: 2026089

Department: Criminal Justice Data Division

Job classification: Administrative Assistant V

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous, Records Management, Office and Administrative Support

Summary

***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY***

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to prepare and coordinate the receipt and distribution of all Headquarters mail. This is a dual position that encompasses mailroom and Criminal History duties.

Examples of duties

• Prepare, deliver, and pick up all General Headquarters mail.
• Process and ensure proper postage is affixed on all mail.
• Maintain equipment utilized in mail handling.
• Shred Identified documents and maintain equipment.
• Process requests for case reports.
• Gather and sort all incoming/outgoing mail.
• Route General Headquarters mail to its proper destination.
• Sort, wrap, weigh, and place postage on UPS mail.
• Order and pick up mail room supplies from the Post Office and Quartermaster.
• Keep up-to-date on new UPS and US Postage Rules/Regulations.
• Shred documents.
• Complete case reports and Transcript requests: Microfilm, Microfiche, and through RMS.
• Perform Criminal History requests and other duties as needed.

Qualifications

• Must be a high school graduate or equivalent GED.
• Ability to learn UPS, US Postal rates, certified and registered mail rates.
• Ability to operate Microfilm, Microfiche, and access RMS.
• Ability to function independently.
• Ability to lift and move heavy items up to 30 lbs.
• Ability to maintain confidentiality.
• Must be able to apply US postage and UPS regulations.
• Must be able to gather, sort, and distribute mail, packages, and supplies.
• Must be able to work with minimal supervision, prioritize work, and meet deadlines.
• Ability to communicate effectively, both verbally and in writing.

Supplemental information

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to ISPCivilianJobs@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.