Job Description

Posting number: 2026091

Department: District 52 Indianapolis

Job classification: Administrative Assistant V

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous, Office and Administrative Support

Summary

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative, clerical, and audio transcription support to the Division Field Investigations Command staff.

Examples of duties

• Receive visitors and schedule appointments for the Field Investigations Command staff.
• Answer telephones, take messages and/or direct questions to appropriate personnel.
• Compose and prepare memorandums, letters, reports and correspondence as requested by the Field Investigations Command staff and other designated personnel.
• Develop and maintain filing systems.
• Perform other clerical and administrative tasks as required
• Distribute incoming inter-department and US mail.
• Type correspondence, agendas, meeting minutes and required reports.
• Process attendance and overtime reports as required.
• Assure proper disbursement of any funds as designated by the Commander, maintain accurate records and submit necessary paperwork.
• Prepare daily outgoing mail.
• Create necessary forms utilizing the computer.
• Prepare and distribute various reports, forms and documents.
• Establish and maintain various computer files.
• Prepare, review for accuracy and forward billings.
• Perform routine maintenance of office equipment including backing up and purging computer files.
• Compile, record, tabulate and file monthly reports as required.
• Receive and disseminate information to the general public and news media as directed.
• Properly handle confidential information, correspondence and other documents.
• Make travel and lodging arrangements as required.
• Maintain confidentiality of criminal investigations.
• Perform other duties as required.

Qualifications

• Must be a high school graduate or possess an equivalent GED.
• Must successfully complete Department typing test.
• Must be able to proofread documents with accuracy as demonstrated by Department testing.
• Must be able to access, input, organize, file and retrieve information using a computer.
• Must be able to access and retrieve information utilizing a computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Ability to work with spreadsheets, databases and specialized software.
• Knowledge of general office procedures and clerical skills.
• Ability to operate and maintain office equipment to include calculators and computer.
• Ability to function independently.
• Ability to maintain confidentiality.

Supplemental information

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to ISPCivilianJobs@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.