Job Description

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Summary

Title: Administrative Assistant, Executive UMCP

Department: UMC Neurosurgery

Description:

We are looking for a dedicated full-time team member with a passion for helping others to join our dynamic and fast-paced team at UMC Physicians. This position is responsible for assisting supervisor(s) with daily activities and projects performing a variety of clerical duties. 

Preferred Characteristics:

• Goal oriented
• Professional demeanor and appearance
• Servant’s heart
• Punctual and dependable
• Works with a sense of urgency

Availability Requirements:

• Ability to work 40 hours per week
• 8AM-5PM Monday – Thursday, 8AM-12PM Friday

Our Mission: To improve the quality of life for our community by providing the best patient experience for every patient.

Our Vision: To be the best place to work and the best place to receive healthcare.

Benefits: UMC Physicians offers a comprehensive benefits package to eligible full-time employees. Benefits include:

• Paid Time Off
• Sick Pay
• Medical, Dental and Vision Insurance
• Employer Paid Group Life and Voluntary Life Insurance
• Short Term Disability Insurance
• Long Term Disability (after 2 years of employment)
• Critical Illness, Accident and Cancer Insurance
• Health Care and Dependent Care Spending Accounts
• 401K Retirement Plan with Company Match
• Employee Assistance Program

Note: Some benefits require an employee contribution to participate.

Job Specific Responsibilities

Daily assignments may include but are not limited to:

• Coordinates calendars, meetings, and conferences: Develops trip itineraries, prepares presentation materials, and arranges travel for executives.
• Completes expense and mileage reports: Ensures accurate financial documentation for executives.
• Prepares and proofs documents: Including correspondence, memos, meeting notices, agendas, charts, presentation slides, handouts, forms, and spreadsheets.
• Greets visitors and answers phone calls: Takes messages and sets up conference calls for executives.

Additional Responsibilities:

Additional duties as assigned

Skills and Abilities

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (especially Outlook, Word, and Excel).

Minimum Qualifications: High School diploma, typing speed of 30 wpm, high attention to detail, excellent customer service skills and strong communication skills.

Preferred Qualifications

• Relevant experience in administrative support, preferably at the executive level.

Interaction with Other Departments and Other Relationships:

Communicates objectives, tasks, and decisions on behalf of executives to staff. Collaborates with other departments and external contacts.

Environmental/Working Conditions:

Work area is in an office environment, well lit, and subject to varying indoor temperatures.

Physical Capabilities:

Position requires prolonged periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Should be able to lift up to 20 pounds, push, pull, and stooping required at times.

Limitations and disclaimer:

The above job description is meant to describe the general nature of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

*Request for accommodations in the hire process should be directed to UMC Human Resources.​*