Job Description

The Administrative Assistant - Compliance is responsible for the daily administrative duties of the Broker Compliance area as well as assisting with various projects, reporting and tracking tasks. It supports the needs of the organization's functions related to the compliance department. This position works with minimal instruction or supervision. The Administrative Assistant – Compliance will be the assistant to the Sr Compliance Director – Wealth & Ins.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Draft correspondence, memoranda and other documents as needed

Maintain spreadsheets for employee licenses

Assist with training modules, training of new employees, etc.

Prepare materials and documentation pertaining to compliance training

Conduct research as needed on regulatory rules

Compile information and maintain necessary compliance documents to support compliance monitoring and auditing activities.

Assist in preparation and organization of training presentations on compliance

Orders and maintains sufficient inventory of office supplies and equipment

Complete special projects as assigned by Compliance management

Gather data and compile various reports for management

Perform general administrative assistant duties including: typing, copying, scanning and filing

Assist with the production of reporting for the Compliance Department.

Assemble compliance materials for monthly packages for the Board meeting, Risk meetings and other meetings

Organize and maintain confidential documentation which may be in either hardcopy or electronic copy

Assist in keeping the Compliance share drive organized

Ability to maintain sensitive information and have considerable use of tact and confidentiality

Additional duties at the discretion of the Sr Compliance Director – Wealth & Ins

OTHER REQUIREMENTS:

Banking is a highly regulated industry and you will be expected to acquire and maintaina proficiency in the bank’s policies and procedures, and adhere to all laws, rules and regulations that are applicable to your conduct and the work you will be performingYou will also be expected to complete all assigned compliance training in a timely manner

High school diploma or GED required

Minimum of 2 years of experience working in an office setting assisting with confidential matters preferred.

High level of proficiency in using Microsoft products including: Excel, Work, PowerPoint and Outlook required

Qualifications

High school diploma or GED required

Minimum of 2 years of experience working in an office setting assisting with confidential matters preferred.

High level of proficiency in using Microsoft products including: Excel, Work, PowerPoint and Outlook required