Job Description

Who We Are

Mercy Ships is a global faith-based charity that uses hospital ships to bring life-changing surgeries and transformational medical training to people in some of the most challenging contexts along the African coast. For over 40 years, Mercy Ships has been delivering lasting hope and healing through safe surgical care, while working alongside partners and stakeholders to strengthen local healthcare systems in more than 55 countries. Since the inception of this dream by founders Don and Deyon Stephens in 1978, Mercy Ships has served more than 2.7 million direct beneficiaries without regard for race, gender, or religion.

Do you have a heart for the hurting and a desire to invest your talents and experiences into a mission with eternal significance? For every transformative surgery that takes place onboard one of our Mercy Ships, there are dozens of men and women being used of the Lord to prepare the way through their vocational gifts and talents!

**Compensation range for this position is $12,778–$15,500 USD. Actual compensation will depend on experience, qualifications, and other relevant factors** This is a full-time, on-site, fixed term position that is open to Togolese nationals only.

Mercy Ships is an international faith-based organization that partners with African nations to strengthen surgical and healthcare systems to improve access to safe, timely and affordable care. Through hospital ships, long-term partnerships, training, health systems strengthening and other programmatic activities, Mercy Ships works alongside governments and healthcare partners to support sustainable impact.

Mercy Ships is seeking an experienced Administrative Assistant to support the Country Director (CD), Operations Director (OD), and other CET personnel with a variety of administrative and logistical tasks throughout all phases of the Country Engagement Cycle for a specific country.

How You Will Contribute:

The Administrative Assistant will:

• Maintain an organized, professional, and well-functioning office environment.
• Coordinate with the Operations Director (OD) on office and team lodging needs, including cleaning, catering, repairs, maintenance, and security services.
• Purchase and maintain appropriate food, office supplies, and team lodging supplies, as directed.
• Coordinate meetings, appointments, and other scheduling needs.
• Support travel and accommodation arrangements for Country Engagement Team (CET) members traveling internationally, as well as visiting staff and guests, as requested.
• Identify and coordinate with reliable travel providers for domestic travel arrangements for in-country teams and ship personnel.
• Assist with preparing professional written communications, including official letters, correspondence, and emails.
• Provide translation and interpretation support, as needed.
• Coordinate the timely and secure delivery of packages, documents, and correspondence.
• Manage petty cash and maintain appropriate records prior to the appointment of an accountant, when assigned by the OD.
• Coordinate with the Information Technology (IT) team to address office technology needs and resolve related issues.
• Maintain accurate partner contact information by regularly collecting updates from CET members and entering information into Salesforce.
• Coordinate occasional off-site team activities, as directed.
• Provide administrative and logistical support for meetings, trainings, special events, and other activities as directed by the Country Director (CD) and Operations Director (OD).

Advance & Country Preparation Support as follows;

• Develop and maintain a country information resource for vessel crew, including relevant local information, contacts, services, and logistical guidance.
• Prepare and maintain information materials for vision trips and other visiting teams.
• Identify potential local partners for Mercy Ministries, including schools, churches, community organizations, orphanages, and other relevant institutions.
• Support Hospital Chaplaincy with the coordination and logistics of Simply the Story (STS) training, when requested.
• Perform other related duties as assigned.
• Maintains alignment and upholds Mercy Ships Core Values, Code of Conduct, and follows the policies and procedures published on Compass.
• Follows the model of Jesus and aligns with our core values by Loving God; Loving and Serving Others; Being a Person of Integrity; and a Person of Excellence in all you say and do.
• Other duties may be assigned that are not included in the information provided in this job description

Education and/or Experience;

• One year of experience with Mercy Ships as Crew, Day Crew, or working with the ASC desirable
• Two years of experience as an Administrative Assistant highly preferred, ideally working in a non-governmental organization (NGO) with exposure to diplomacy
• A bachelor’s degree or certificate in administration desirable
• Ability to translate and interpret from English to working language of the government and vice versa
• Proficient with Microsoft Word, Excel, Power Point and Outlook; willingness to learn Salesforce
• Or equivalent combination of experience and education.

Pour your God-given talents into a mission with eternal return on investment -- join the Mercy Ships Crew, today! This is a paid position. To explore our many Mercy Ships volunteer opportunities, please visit us at: https://www.mercyships.org/get-involved/volunteer/