Under the direction of the Vice President for Finance, Hood College seeks a highly organized, detail-oriented, and service-focused part-time administrative assistant to provide administrative and operational support to the Vice President. The qualified candidate will have advanced business acumen to professionally handle multiple priorities within a fast-paced environment; leverage technology to improve efficiency, maintain internal controls, and provide high-level administrative and analytical support; deliver high-quality service; provide high-level administrative and analytical support to the Vice President and, when necessary, Senior Team and Board of Trustees; handle confidential information; manage correspondence and track project timelines and deadlines. Evening and weekend hours may be required on occasion to accommodate special projects.
Essential duties include the following, although other duties may be assigned.
We seek a candidate who values diversity, equity, and inclusion in all that they do. Candidates must have strong organizational skills and a proven ability to work collaboratively with partners across campus in support of Hood College’s mission as a student-centered, liberal arts institution.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelors’ degree with 2-3 years office experience preferred, preferably in a higher education environment, or satisfactory combination of education and/or experience. Experience with office management and bookkeeping functions is essential. The successful applicant must be highly service-oriented; must be able to work and communicate effectively with individuals from all levels of the organization and outside; must be capable of independent work and judgment; must have the ability to exercise strong time management techniques and accomplish responsibilities with enthusiasm and dedication.
Notary public certification preferred.
Technology Skills
Proficient in MS Office tools (Microsoft Word, Excel, PowerPoint, Outlook, OneDrive, and Teams), e-mail and Internet. Ability to learn new applications quickly including organization-wide information systems and department-specific software applications.
Strong oral and written communication skills. Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone. Ability to write routine reports and correspondence.
Proficient with statistical and financial concepts. Must have the ability to apply those concepts to tracking, projections, goal setting and interpreting reports. Must be able to draw conclusions from reports and make cost-effective decisions regarding programs.
Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to work independently and as a member of a group in developing and executing project plans. Ability to work in theoretical arena and apply logic as appropriate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk; use fingers, hands, reach with hands and arms; and talk and hear. The employee is required to sit. The employee may occasionally be required to stand and lift and move up to twenty-five pounds. Specific vision abilities required include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment described here is representative of what an employee will encounter while performing the essential functions of this job. The noise level is usually moderate, and could include interaction with other employees, students, the public, telephones, and other office equipment.
Compensation
This is a part-time position with an annual starting salary range of $27,000 - $30,000 depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, and other relevant factors. Hood College has provided a compensation range representing its good faith estimate of what the College may pay for the position at the time of posting. The College may ultimately pay more or less than the posted compensation range. Hood College offers excellent benefits, including medical, dental, vision, retirement, paid time off, and tuition benefits. Learn more about Hood College
Administrative work hours at the College are 8:30-5:00 during the academic year, and 8:00-5:00 during the summer when offices are closed on Fridays. As such, this part-time (25 hrs/week) on-campus position will span those hours to support the Vice President’s office. On rare occasions, some evening and weekend work may be necessary.
We invite qualified candidates to apply online via our electronic application which requires submission of a cover letter, CV/resumé, and three professional references. If you need assistance with the online application process, please email humanresources@hood.edu or call (301) 696-3592.
Hood College does not discriminate on the basis of sex, race, color, national origin, sexual orientation, gender identity or gender expression, marital status, pregnancy, disability, religion, or age in recruitment, admission and access to, or treatment, or employment in its programs, services, benefits, or activities as required by applicable laws including Title IX of the Educational Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, and complies with the law regarding reasonable accommodation for disabled applicants and students. Inquiries about discrimination or reasonable accommodation should be referred to the Coordinator for Title IX, Alumnae Hall, 401 Rosemont Avenue, Frederick, MD 21701 (AD 308), (301) 696-3123. For complete information on Hood College's nondiscrimination policy, please visit http://www.hood.edu/non-discrimination/.
