Job Description

POSITION: Administrative Assistant to the Principal

LOCATION: Pioneer Middle School

HOURS:

40 hours per week

Monday � Friday

240 days per year

JOB SUMMARY:

The Administrative Assistant to the Principal manages and carries out all functions of the school office in relation to school staff, student body, parents, general community, and district needs as directed by the principal. He/she must have the ability to maintain tact and diplomacy under stressful situations. He/she must possess the necessary secretarial and public relations skills required for the position.

MINIMUM QUALIFICATIONS:

1. High school graduate or equivalent.
2. Experienced in office procedures, including the operation of copy machine, fax machine, and public announcement system.
3. Working knowledge of Microsoft Office, Gmail, Google Drive/Docs, and MiStar.
4. Interpersonal and judgmental skills necessary to work effectively with students, staff, and the public.
5. Ability to analyze work and projects to achieve maximum efficiency, anticipate problems, and provide solutions.
6. Possess excellent organizational skills
7. Ability to set, manage, and coordinate multiple priorities.
8. Excellent written and oral communication skills.
9. Ability to take initiative and work independently without direct supervision.
10. Ability to maintain tact and diplomacy under stressful situations.
11. Ability to maintain confidential information.
12. Demonstrated commitment to continuous improvement.

DUTIES AND RESPONSIBILITIES:

1. Assumes responsibility for the general office.
2. Provides a full expanse of customary secretarial support to the principal.
3. Receives, assists, and processes telephone inquiries.
4. Assists in developing and preparing building newsletters, forms, etc. needed for communication.
5. Maintains attendance information and prepare time sheets for all applicable building staff.
6. Performs basic accounting duties.
7. Maintains and submits monthly petty cash report as requested.
8. Assumes responsibility for accounting and banking.
9. Monitors building budgets for fiscal responsibility.
10. Monitors and orders various supplies, equipment as needed for the building and staff.
11. Registering new students and processing student records
12. Uses SMART XL to type all requisitions, check requests, and initiate purchase orders necessary for the efficient operation of the school.
13. Prepares confidential personnel evaluations.
14. Performs basic computerized (Excel) accounting duties.
15. Answers questions from students, teachers, and parents regarding school policies and procedures.
16. Assists in emergencies as defined by building plan.
17. Assists students as needed.
18. Bending, lifting, and overhead work required.
19. Performs other tasks as directed by immediate supervisor.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

REPORTS TO: Building Principal

RATE OF PAY: Level 6 - $20.30 per hour

BEGINNING DATE: October 2026

METHOD OF APPLICATION:

INTERNAL APPLICANTS � Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:

• Letter of interest
• Updated resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

EXTERNAL APPLICANTS � Apply online using the External Applicants section. You will be required to upload the following documents to your application:

• Cover Letter - Address letter to Shonta Langford, Chief Human Resource Officer
• Resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

WORK ENVIRONMENT

Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT:

Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.

DEADLINE: Open until filled