Job Description

Job Location: LONG BEACH, CA 90807,

Position Type: Full Time,

Salary Range: $25.13 - $29.57 Hourly,

POSITION TITLE: Administrative Assistant

FLSA STATUS: Non-Exempt

EFFECTIVE DATE: September 2026

This is a hybrid position, working two days per week at Linc's corporate office in Long Beach, CA. The position is Monday through Friday, approximately 40 hours per week.

Preferred Hiring Range: $25.13 to $29.57

Please note: The position title and salary range will be determined based on the selected candidate’s skill set and level of experience.

Benefits include

• Medical, Dental, and Vision coverage
• 401K with Match
• Medical and Dependent Care FSA
• Long Term Disability Coverage
• Basic Life
• Vacation, Floating Holiday, and Paid Holidays

POSITION SUMMARY

Under the general supervision of the Executive Vice President, the Administrative Assistant provides administrative support to the Executive Vice President and to Linc Housing’s Housing Development and Corporate Development teams. The Administrative Assistant assists the Executive Vice President in scheduling tasks and staying on top of time-sensitive matters, and handles general administrative tasks that keep both teams running smoothly, including data entry in departmental systems and coordinating the teams’ preparation for regular board committee meetings. The ideal candidate is organized, able to manage multiple priorities with professionalism and attention to detail, and maintains confidentiality and discretion in the disclosure of information to various internal and external parties.

ESSENTIAL FUNCTIONS

• Compose correspondence and coordinates workflow, coordinates meetings and travel.
• Create and edit presentations.
• Conduct basic research and analysis.
• Coordinate Executives’ schedules and provide relief of administrative detail for projects.
• Prioritize signing of documents and checks.
• Keep/obtain receipts for team and complete monthly expense reports as requested.
• Organize and maintain executive offices, including paper and electronic filing.
• Coordinate and assist in planning events, e.g. meetings, stakeholder events, and board meetings.
• Coordinate with the Housing Development and Corporate Development teams in preparation for regular board committee meetings, including scheduling, tracking deadlines, and collecting and assembling materials.
• Perform accurate and timely data entry in the Corporate Development CRM system and the Housing Development finance and project management systems.
• Collect items for internal management meeting agendas as well as external meetings.
• Provide general administrative support for the Housing Development and Corporate Development teams.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of

• Advanced writing, grammar, and verbal communication to ensure clarity and effectiveness in all communications.
• Program planning and implementation to support effective execution of department initiatives.
• Microsoft Office programs, including Word, Excel, and PowerPoint.
• Basic accounting, budgeting, supplies, equipment, inventory control, and cost control procedures.

Skill Level

• Strong initiative and the ability to manage multiple projects simultaneously with robust follow-through.
• Superior organizational skills to effectively handle various tasks and responsibilities.
• Strong diplomatic acumen and excellent interpersonal skills for managing diverse interactions.
• High level of attention to detail and accuracy in task execution.

Ability to

• Work efficiently in a fast-paced team environment.
• Able to work with multiple priorities and deadlines.
• Anticipate next steps and proactively take the lead to keep projects moving.
• Use analytical skills for problem-solving and decision-making processes.

EDUCATION & EXPERIENCE REQUIREMENTS

A combination of education and related experience may substitute for education requirements.

• Associate degree and
• A minimum of 2 years of experience working in an office environment using tools, systems, and equipment commonly found in an office environment.
• Demonstrated experience using Artificial Intelligence (AI) highly preferred.
• Ideal candidate will have experience working in real estate or affordable housing.

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed primarily in an office environment under pressure and requires the ability to quickly adjust to changing priorities and demands.
• While performing the duties of this job, the employee is frequently required to sit and use a keyboard.
• Lift up to ten pounds.

The statements contained in this position description reflect general details as necessary to describe the primary functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Qualifications