• Provide direct administrative support to the Dean, including calendar management, meeting coordination, agenda preparation, travel arrangements, and follow-up actions.
• Coordinate meetings with internal and external stakeholders, including school division leaders, college administrators, faculty, and community partners.
• Prepare agendas, meeting materials, minutes, briefing documents, reports, presentations, and official correspondence.
• Coordinate special projects and initiatives on behalf of the Dean.
• Monitor project timelines and follow up on assignments and action items.
• Maintain confidential personnel, student, and operational records.
• Coordinate purchasing, procurement, contracts, travel reimbursements, and departmental expenditures.
• Assist with budget tracking and financial documentation.
• Serve as the first point of contact for the Dean’s Office, exercising professionalism, discretion, and excellent customer service.
• Manage coordination with internal college offices (Enrollment Services, Academic Affairs, Institutional Research, Marketing, and Finance) to ensure smooth program operations.
• Research, compile, and organize information to support decision-making, planning, and special initiatives.

• Serve as a primary point of contact for the Office of Dual Enrollment and Early College, responding to inquiries and directing communication appropriately.
• Coordinate administrative processes supporting Dual Enrollment and Early College initiatives.
• Maintain operational calendars and timelines for annual program activities.
• Coordinate student registration and program documentation for Early College.
• Maintain departmental databases, tracking systems, and electronic and physical records.
• Ensure proper records management and retention practices in accordance with college and state requirements.
• Assist with course scheduling, faculty onboarding, and operational logistics.
• Coordinate orientation sessions, information meetings, recognition events, and special programs.
• Monitor departmental workflows and recommend process improvements to increase efficiency and service.
• Support implementation of new initiatives, technologies, and operational improvements.
• Draft, edit, and format correspondence, reports, presentations, and official communications.

• Serve as an administrative liaison with K-12 school divisions, students, parents, faculty, staff, and community partners.
• Coordinate communications with counselors, principals, division administrators, faculty, and college departments.
• Draft, edit, and distribute newsletters, announcements, presentations, marketing materials, and other communications.
• Assist with updates to departmental webpages and digital communication platforms.
• Coordinate recruitment events, information sessions, advisory meetings, and community outreach activities.
• Support development and distribution of promotional materials consistent with institutional branding standards.
• Assist in maintaining positive relationships with external partners through timely communication and exceptional customer service.
• Coordinate logistics for partnership meetings, advisory committees, and professional development events.

• Coordinate administrative activities supporting implementation of the Perkins V grant.
• Maintain grant files, documentation, records, and supporting materials.
• Assist with preparation, organization, and submission of required grant reports and supporting documentation.
• Track grant timelines, deliverables, expenditures, and compliance requirements.
• Coordinate meetings, communications, and documentation involving internal and external Perkins stakeholders.
• Assist with procurement, purchasing, and budget reconciliation for grant-funded activities.
• Support collection, organization, and maintenance of data used for grant evaluation and reporting.
• Coordinate logistics for Perkins-funded professional development, meetings, and student activities.
• Ensure documentation is maintained in accordance with federal, state, VCCS, and college requirements.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Three or more years of progressively responsible administrative support experience, preferably in higher education, K–12 education, or a complex organizational environment.
• Demonstrated ability to support senior-level administrators in a fast-paced environment with a high level of professionalism, customer service, confidentiality, and astute problem-solving skills.
• Strong organizational, time management, and attention-to-detail skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), technological tools, database management, and the ability to learn institutional systems quickly.
• Excellent written and verbal communication skills.
• Experience coordinating multiple complex priorities simultaneously with minimal supervision.
• Experience with event coordination.
• Demonstrated ability to establish productive working relationships with college leadership, staff, faculty, and community partners.
• Experience with grant management or financial tracking.

• Experience supporting academic programs, student services, or dual enrollment/early college initiatives.
• Familiarity with higher education administrative processes and compliance documentation.
• Experience in a Dual Enrollment or Early College environment.
• Experience with Virginia’s eVA purchasing system.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.