Job Description

Diaz Anselmo & Associates, P.A. is looking for a motivated and detail-oriented Administrative Assistant to join our growing Title team. This is a great opportunity for someone who enjoys administrative work, document management, and supporting real estate and mortgage-related processes in a fast-paced, collaborative environment.

In this role, you will play a key part in ensuring title and mortgage documents are processed accurately, deadlines are met, and clients receive exceptional service. If you're highly organized, thrive in a deadline-driven setting, and enjoy being an essential part of a team, we'd love to hear from you.

What You’ll Do

As a member of our Title team, you will:

• Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording
• Prepare, file, and track mortgage and real estate documents, including Lis Pendens and Title Order Instruments
• Review legal descriptions and coordinate approvals to ensure documents are submitted accurately and timely
• Monitor title production timelines, follow up on aging files, and order title gap searches as needed
• Maintain accurate records and update information in company systems and client portals
• Assist Title Examiners, Legal Assistants, and other team members with document retrieval and administrative support
• Help prepare complaint and summons packages while meeting critical deadlines
• Manage shared departmental inboxes and provide professional, timely communication to clients and business partners
• Support the overall success of the Title department through strong organization, attention to detail, and teamwork

What You Bring (Qualifications):

Required Qualifications

• 2-4 years of experience in an administrative, legal assistant, paralegal, title, mortgage, real estate, or related role
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Strong written and verbal communication skills
• High school diploma or equivalent

Preferred Qualifications

• Experience in foreclosure, creditor rights, real estate, title, or mortgage-related industries
• Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar case management and client systems
• Associate's or Bachelor's degree

Why Diaz Anselmo & Associates?

At Diaz Anselmo & Associates, we are committed to fostering a supportive and collaborative workplace where employees can grow and succeed. We value professionalism, teamwork, and continuous development, and we recognize the important contributions each team member makes to our success.

What We Offer

• A supportive and team-oriented work environment
• Opportunities for professional growth and career advancement
• Meaningful work with a well-established and respected organization
• Exposure to the legal, title, and mortgage servicing industries
• Competitive benefits package, including medical, dental, vision, life insurance, disability coverage, EAP, and a 401(k) with company match

If you're a dependable professional with a strong attention to detail and a desire to grow your career, we encourage you to apply today and join the Diaz Anselmo & Associates team!

Diaz Anselmo & Associates, P.A. is an Equal Opportunity Employer.