Job Description

Diaz Anselmo & Associates, P.A. is seeking a detail-oriented and organized Administrative Assistant to join our growing Title team. This is an excellent opportunity for someone who enjoys administrative work, document management, and supporting a collaborative team in a fast-paced environment.

In this role, you will help support title and mortgage-related processes by ensuring documents are handled accurately, deadlines are met, and clients receive exceptional service.

What You’ll Do

As a member of our Title team, your responsibilities will include:

• Managing the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording
• Preparing, filing, and tracking real estate documents, including Lis Pendens and Title Order Instruments
• Reviewing legal descriptions and coordinating approvals to ensure accurate submissions
• Monitoring title production timelines and following up on aging files
• Ordering title gap searches and assisting with title-related requests
• Maintaining accurate information in company systems and client portals
• Assisting Title Examiners and Legal Assistants with document retrieval and administrative support
• Preparing complaint and summons packages while ensuring deadlines are met
• Managing shared team inboxes and providing professional, timely communication to internal and external stakeholders

What We're Looking For

Required Qualifications

• 2+ years of administrative, legal assistant, paralegal, title, mortgage, or related experience
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite
• High school diploma or equivalent

Preferred Qualifications

• Experience in foreclosure, creditor rights, real estate, title, or mortgage-related work.
• Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar systems.
• Associate's or Bachelor's degree.

Why Diaz Anselmo & Associates?

At Diaz Anselmo & Associates, we believe our employees are key to our success. We foster a collaborative, supportive, and professional work environment where team members are encouraged to grow and develop their careers.

What we offer

• Opportunities for professional growth and development
• Supportive and team-oriented culture
• Meaningful work with a respected and growing organization
• Stability and long-term career opportunities
• The chance to work alongside experienced professionals in the legal and title industry

If you're dependable, highly organized, and ready to take the next step in your career, we'd love to hear from you.

Apply today and become part of the Diaz Anselmo & Associates team!

Diaz Anselmo & Associates, P.A. is an Equal Opportunity Employer.