Action Property Management

Administrative Assistant - The Infinity

Action Property Management  •  $25/hr  •  San Francisco, CA (Onsite)  •  9 days ago
Apply
Save Job
Mark Applied Mark Interviewed Mark Offered
Hide Job Report Job
AI can make mistakes so check important info. Chat history is never stored.
41
AI Success™

Job Description

Who We Are With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner’s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity, and professionalism coupled with our core values of excellence, innovation and care for people, continues to define us.  Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live. 
The Administrative Assistant supports the assigned Manager in the daily operations of the association, serving as a liaison for resident services, overseeing administrative functions, and assisting in supervising front desk and access control staff. This role ensures efficient office operations, supports community engagement efforts, and helps maintain compliance and service standards. 
Compensation: $25.00 Per Hour
Schedule: Monday - Friday 9:00 AM - 5:30 PM (Weekends as Needed) 

Job Responsibilities:

  • Manage office operations including phones, correspondence, scheduling, and supply inventory.
  • Assist in preparing board meeting agendas, notices, reports, and take meeting minutes.
  • Maintain vendor files, contracts, insurance certifications, and association records.
  • Draft and distribute community communications, email blasts, and notices.
  • Coordinate Architectural Review Committee meetings and take minutes.
  • Communicate with homeowners on application status and manage related documentation.
  • Schedule inspections and track architectural deposits/refunds.
  • Address resident concerns, issue access devices, and assist new residents with onboarding.
  • Support scheduling, training, and supervision of front desk and access control staff.
  • Provide front desk coverage as needed.
  • Process service-related payments, invoices, and amenity rentals.
  • Prepare monthly delinquency reports and research invoice discrepancies.
  • Act as Manager on Duty in the absence of the General or Operations Manager.
  • Conduct routine inspections of common areas and generate work orders.
  • Maintain updated staff and resident contact lists.

Qualifications / Requirements:

  • Must be at least 18 years of age and successfully pass a pre-employment background check and drug screening
  • Must have a minimum of a High School Diploma or equivalent. Bachelor's Degree preferred.
  • At least 2 years of relevant experience in property management, hospitality, or similar field preferred.
  • Strong organization and communication
  • Proficiency in Microsoft Office and comfort with internal systems (SharePoint, Community Platforms)
  • Ability to multitask, resolve conflict and provide excellent customer service.
  • Must work on-site 5 days per week.

Why Join Action?

  • Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here:  https://tinyurl.com/actionglassdoor

    • Team Member Perks:
  • Comprehensive health benefits and paid time off package for qualifying employees
  • On-going hospitality and property management training
  • Opportunities for career growth and advancement
  • Values driven company culture promoting team work and excellence
Why You'll Love Working at Action At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members. We also provide generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members. We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued.  Join us at Action Property Management and make a meaningful impact.
Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
#LI-MM1 
Action Property Management

About Action Property Management

Our mission is to help you love where you live!

Action Property Management is the largest privately-owned homeowner association management company based in California. Our size enables us to match or exceed all of the resources of the biggest, national companies; and yet retain the agility and flexibility of a private, local company--allowing us to leverage those resources in customized ways for the benefit of our clients.

The Action difference is built on the belief that we provide a service that actually matters. When you hire Action, you are entrusting us to care for the quality of life where you live. We understand that the biggest moments in life often happen at home. Our goal is to shape our services to the unique needs of your community so you can live these moments in the best possible way.

Industry
Real Estate & Property
Company Size
501-1,000 employees
Headquarters
Irvine, CA
Year Founded
1984
Website
actionlife.com
Social Media