Job Description

The Administrative Assistant provides administrative support to the Directors of Teacher Certification and The Children’s School at Stephens College (CSSC). The Administrative Assistant also provides administrative support to the program chair, education faculty, and The Children’s School teachers.

Responsibilities to the Children’s School at Stephens College (CSSC)

• Provide administrative support for the Children’s School, including responding to inquiries, arranging tours, managing enrollment process, maintaining student files, supporting CSSC teachers and director, collecting and managing data, and interactions supporting parents.
• Purchase and maintain all supplies for the Children’s School and college program.
• Prepare check requests and reconcile expense reports.
• Assist with maintaining budget records and report updates to the CSSC Director
• Plan and prepare materials for program meetings and events.
• Answer phone calls, prepare written and electronic correspondence with CSSC families and education students.
• Order and pick-up snacks and coordinate lunch for the Children’s School.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned.

Responsibilities to the Education Program

• Provide administrative support for the Director of Teacher Certification, including maintaining certification files, tracking students from date of entry into the Certification programs, assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence.
• Assist with maintaining budget records and report updates the Education program chair.
• Answer phone calls, prepare written and electronic correspondence with education students.
• Plan and prepare materials for program meetings and events.
• Coordinate program meetings with the dean’s calendar.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned

Requirements

• Two to three years administrative experience.
• Strong interpersonal and communication skills.
• Highly organized and detail oriented.
• Ability to multi-task, solve problems, work in a fast-paced environment, and collaborate effectively with multiple offices and personnel
• Proficient in Microsoft Office software, including spreadsheet tracking of programmatic responsibilities, progress, and completion
• A working knowledge of office and computer equipment.
• Social media skills that help devise and implement ideas for marketing campaigns.

Preferred/highly desired:

• Experience in higher education.
• Understanding of Instructional Preschool and Elementary Schools/teachers.
• Experience with budget tracking, purchasing, and Adobe software.

***A professional CV/resume, cover letter, and three references are required to be uploaded when applying for this position.***

Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master’s degrees and certificates for working professionals, and is home to the co-educational Conservatory for the Performing Arts at Stephens College.

Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children’s School).

Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers and tuition paid undergraduate classes for dependents. Full-time staff work 36 hours and are paid for 40!!

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.