Job Description

We are passionate about our business and our culture, and are seeking individuals with that same drive.

Reception Duties:

• To meet and greet clients and visitors in a friendly and courteous manner
• Keeps reception area clean and tidy
• Prepares refreshments for Guests
• Collects mail from the P.O. Box and distributes mail to the relevant people
• Answers calls and directs to the concerned person or takes a message and relays to the relevant person
• Monitoring and ordering of pantry and office supplies

General Administrative Duties:

• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
• To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts, inbox for Bankers.
• Photocopy and scan documents
• To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic & international), prepare itineraries for business travel, visas etc.
• Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
• Any other duties or special projects as requested by Office Manager, and/or Bankers.

Required Skills & Experience

• Proficient in all software packages (Word, Excel, PowerPoint)
• Previous professional services sector experience / background
• High level organisational skills
• Excellent communicate skills, both written and verbal
• Previous experience working in a fast-paced environment
• Strong attention to detail

We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.