Job Description

Req ID: 33781

Department: Physical Therapy

Work Location: WakeMed Raleigh Campus

Location: Raleigh, North Carolina

Employment Type: ['Part Time']

FTE: ['0.50']

Hours of Work: ['40 hours per pay period; 2-3 days/week']

Weekend Requirements: No Weekends

Call Requirements: ['No']

Overview

Administrative Assistant - Acute Rehabilitation

Make a Difference Behind the Scenes

At WakeMed, our Administrative Assistants play a vital role in supporting patient care by keeping departments organized, connected, and running efficiently. As the Administrative Assistant for Acute Rehabilitation, you will provide essential administrative support to leadership while serving as a key resource for staff across multiple rehabilitation departments.

What You'll Do

• Provide administrative support to the Acute Rehab Director, Executive Director, Directors, and Managers.
• Coordinate meetings, schedules, conferences, and special events.
• Create meeting agendas and accurately prepare meeting minutes.
• Prepare, proofread, and distribute correspondence, reports, and other departmental documents.
• Maintain department files, records, and confidential information.
• Manage office communications, including phone calls, emails, mail, and visitor reception.
• Assist with data entry, report generation, and information tracking.
• Monitor and order office supplies and coordinate equipment maintenance as needed.
• Support staff scheduling and workforce management processes.
• Utilize a variety of software applications including Outlook, Excel, Word, PowerPoint, SharePoint, Kronos, ShiftWizard, and other specialized systems.

Who You Are

• Highly organized with exceptional attention to detail.
• Able to manage multiple priorities in a fast-paced healthcare environment.
• A strong communicator who maintains professionalism and confidentiality.
• Skilled at coordinating schedules, meetings, and administrative processes.
• Comfortable learning and using various software programs and technology tools.
• Proactive, dependable, and committed to providing outstanding customer service.

Department Description

Serving the community since 1961, WakeMed Health & Hospitals is the leading provider of health services in Wake County. With a mission to improve the health and well-being of our community, we are committed to providing outstanding and compassionate care. For more information, visit www.wakemed.org.

EOE

Licensure

Not Applicable

Education

High School Diploma or Equivalent Required

Experience

1 Year Administrative Required