Job Description

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

🌟 Join Our Melbourne Real Estate Team as a Full-Time Administrative Assistant

We’re looking for a proactive and personable Administrative Assistant to join our Real Estate practice in our Melbourne office on a full-time, on-site basis. This is a fantastic opportunity to work closely with experienced Legal Assistants and lawyers, gain hands-on exposure to property matters, and build your career within a leading global firm.

You’ll be a key part of a collaborative and fast-paced team, supporting the smooth running of matters from start to finish while delivering an excellent client experience.

📅 Hours: Monday–Friday, 9:00am–5:15pm

📍 Location: Melbourne office (full-time on-site)

📝 Role type: Permanent, full-time

What You’ll Be Doing

No two days will look the same. This role offers a great mix of responsibilities, including:

• Supporting Real Estate matters throughout their lifecycle, including file management, time recording and monthly billing

• Assisting Legal Assistants and lawyers with document preparation, amendments, formatting and coordination

• Managing competing priorities and deadlines to keep matters running smoothly

• Providing general administrative support such as scanning, printing, photocopying and document collation

• Helping with business development activities, pitches and the coordination of client and team events

• Taking care of day-to-day office tasks including processing mail, booking meeting rooms, arranging couriers and managing expenses

• Updating client information, databases and internal systems with accuracy and attention to detail

• Being a reliable point of contact within the team and contributing to a positive, collaborative working environment

What We’re Looking For

You’ll thrive in this role if you:

• Have previous administrative experience in a professional or corporate environment

• Are highly organised, detail-oriented and take pride in producing high-quality work

• Are confident using Microsoft Office (Outlook, Word, Excel and PowerPoint)

• Enjoy supporting others and bring a proactive, can-do attitude to your work

• Can juggle multiple tasks and remain calm under pressure

• Communicate clearly and build strong working relationships across teams

• Are tech‑confident, adaptable, and willing to learn new systems as part of your day‑to‑day work

Please note: We are not currently considering law students for this position.

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Real Estate

Working Pattern

Full time

Location

Melbourne

Contract type

Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.