Job Description

Responsibilities

Administrative Support:

• Provide operational administrative support for training activities (offers, billing, contracts)
• Follow up with external stakeholders
• Liaise with accounting (VAT follow-up) and the treasurer (financial reporting support)
• Support quality processes
• Work with tools such as Dendreo and MS Office

Training Coordination:

• Plan and organize training sessions
• Coordinate with trainers and participants
• Manage logistics and resource booking
• Use Dendreo and MS Office for daily operations

Financial & Operational Support:

• Support budget, expenses, and orders monitoring (SAP)
• Assist with contract, license, and equipment follow-up
• Collaborate with the Immersive Solutions team

Requirements

Education & Experience:

• A-level or Bachelor’s degree
• 3–5 years of experience in administration or office support

Languages:

• French – proficient level -C1 (written and spoken)
• English - minimum B2 (written and spoken)

Required:

• Results-oriented mindset
• Strong stakeholder orientation
• Decision-making skills
• Willingness to learn and develop
• Ability to challenge and improve processes
• High attention to detail and accuracy

Technical Skills

• Basic knowledge of accounting and financial processes
• Understanding of training organization processes
• Basic contract management
• Legal/administrative document writing
• Knowledge of quality processes
• Tools: SAP, Dendreo (Training Management System), MS Office 365

What We Offer

• Opportunity to work in an international environment
• Participation in development and training projects
• Exposure to a large, global organization
• Stable employment