Job Description

Who We Are:

The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for people with disabilities, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, Ⓤ, is found on the labels of many kosher commercial and consumer food products.

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant and Procurement Associate to support the Administrative Director, Procurement Manager, and the CFO. The ideal candidate will provide essential administrative, procurement, and clerical support to ensure smooth daily operations within the department.

Responsibilities

Administrative Support

• Prepare reports, correspondence, and presentations as needed.
• Handle incoming and outgoing communication, including emails, phone calls, and mail.
• Coordinate with vendors, ensuring timely invoicing and payment processing.
• Schedule and coordinate meetings and conferences

Procurement Assistance

• Work closely with all OU departments to assist with purchasing goods and services.
• Identify and work closely with preferred vendors, confirming that all OU departments utilize them effectively.
• Assist in organizing the OU Calendar of Events, ensuring a smooth flow of RFP’s, contracts and invoices
• Build and maintain strong relationships with vendors to ensure timely and quality delivery of goods and services.
• Assist in identifying new vendors, as needed.
• Assess the ongoing quality of service from the most common vendors.
• Assist in implementing procurement software to streamline the purchasing process.

Minimum Qualifications

• Bachelor’s degree.
• Strong communication skills with the ability to build and maintain effective relationships.
• Excellent organizational and time-management skills.
• Commitment to ethical conduct and adherence to organizational values.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Work experience in non-profits.

Salary & Benefits:

The salary range for this position is $55,000 - $65,000, commensurate with experience.

Health, Dental & Vision Insurance:

The OU offers health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA). Instead of a single group plan, employees have the freedom to choose their own health insurance plan that fits their personal and family needs. The OU contributes a generous monthly amount directly toward your premium, making coverage more flexible, affordable, and tailored to you.

Employees enrolled in our health plan also receive an annual BeniComp stipend, a supplemental benefit that reimburses eligible medical, pharmaceutical, dental, and vision expenses.

In addition, the OU offers employees group dental and vision insurance through MetLife.

Additional Benefits and Perks:

• 10 paid sick days
• 10 paid vacation days
• Paid Jewish and Federal holidays
• Short Fridays to accommodate for Sabbath observance
• Free life and disability insurance
• Discounted continuing education opportunities
• 403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)