Job Description

Administrative Assistant

Alabama Power is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive administrative support to the Plant. The successful candidate will perform a variety of tasks to ensure efficient operations and support for E.C. Gaston

Key Responsibilities:

• Provide administrative support to all departments.

• Perform timekeeping and attendance reports.

• Process employee expense reports for covered and non-covered personnel using Oracle.

• Process expense reports for Materials.

• Manage filing systems and order office supplies.

• Coordinate travel arrangements.

• Actively support community activities.

• Schedule and coordinate logistics for meetings, including reserving applicable conference rooms and catering meals.

• Gather data, compile information, and prepare reports.

• Maintain departmental record retention.

• Support plant and department safety initiatives.

• Serve as contact for vendor regarding copier/printer repairs.

• Update Arcos to reflect vacation, time off, and call-out list weekly; prepare and distribute quarterly and yearly reports.

• Order flowers for sickness or bereavement.

• Serve as FMLA contact time groups.

• Verify contractor timesheets using Tableau and verify backup documentation.

• Deliver superior customer service to all internal and external customers.

Qualifications:

• High school diploma or equivalent is required.

• Experience in administrative support, including conference, travel, meeting arrangements, report preparation, and calendar management is preferred.

• Proficiency in Microsoft Office applications is preferred.

• Experience with Oracle timekeeping systems preferred.

• Must successfully pass the SHL/SkillCheck Assessments

Knowledge, Skills & Abilities:

• Capacity to manage sensitive information and maintain confidentiality.

• Ability to make administrative/procedural decisions and judgments.

• Detail-oriented with the ability to multitask.

• Skilled in organizing resources and establishing priorities.

• Ability to create, compose, and edit written materials.

• Effective written and verbal communication skills.

• Ability to interact well with all levels of employees and management.

Behavioral Attributes:

• Provide excellent customer service.

• Exhibit excellent interpersonal skills, flexibility, professionalism, and ability to build and maintain positive relationships with internal and external customers.

• Take personal responsibility/ownership for assignments.

• Ability to work alone or in a team environment.

• Display a commitment to safety and compliance.

Notes on Testing:
There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team.

• The first assessment will be automatically sent to you via email once you submit your application.
• If you successfully pass the first, the second assessment will be sent to you shortly afterward.

Important: Both assessments must be completed within their designated time frames to remain eligible for consideration.