Title: Administrative Assistant Part-Time- Preston Library
State Role Title: Instructor
Hiring Range: Based on qualifications & experience
Pay Band: UG
Agency: Virginia Military Institute
Location: Virginia Military Institute
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
The library is looking for a friendly, service oriented, and enthusiastic administrative assistant. The library is a fast-changing, technology rich workplace. Being willing to learn and being a self-starter are critical for this position. This position will work closely with the Library Director and with the rest of the staff on multiple activities.
The administrative assistant is often the first point of public contact for Preston Library by telephone, email and/or in person. Special attention to these opportunities for friendly and clear communication is essential to the library’s mission and day-to-day operations.
The position reports to the Director of the library.
This is a part-time hourly position; ~26 hrs/week; schedule is flexible.
Job Duties:
• Respond to and manage room reservation system (25Live) requests for meeting rooms in Preston Library and support events set up
• Manage Physical Plant work orders for facilities maintenance, housekeeping
• Provide administrative support and process authorization forms for library staff members, travel, and/or special event planning
• Monitor library asset inventory
• Monitor library’s public printers and replenish paper supply
• Coordinate with IT, as needed
• Support library communications and calendaring
• Sorting daily delivery of internal and external mail items
• Ordering and coordinating catering requests for building events
• Liaison with campus support services
• Provide support for ILL, as needed
• Provide support for the circulation, desk as needed
• Other duties as assigned
Minimum Qualifications
Required qualifications
• High School Diploma
• Competency with MS Office and a willingness to learn new systems and programs
• Excellent customer service orientation
• Self-motivated
Additional Considerations
• College degree
• Library experience
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Pongracz Sennyey
Phone: 540-464-7322
Email: hroffice@vmi.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
