Job Description

Posting number: 00411

Department: Planning

Division: Planning

Job classification: Administrative Assistant - Planning (Part-time)

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry

Summary

The City of Aiken is accepting applications for a part-time Administrative Assistant to join our Planning Department.

Examples of duties

This position will generally work between 20-25 hours per week. It involves directly assisting the full-time Administrative Assistant with their core responsibilities including the following:

• Processing of all submitted applications for Planning, DRB, and BZA, and the associated fees, including creation of application folders
• Sign permit application processing
• Compilation and editing of all agenda packet materials for Planning Commission, Board of Zoning Appeals, and the Design Review Board
• Preparation of agenda packets for individual board members
• Preparation of Planning Commission agenda memorandums for submittal to the City Manager's Office (CMO)
• Purchase order processing and record keeping
• Oversight of office inventory and ordering of office supplies as needed
• Answering of office telephones, provision of public information and message taking as needed
• Helping and directing the public as needed at the front window
• Scanning of completed Development, BZA, and DRB files into Laserfiche for archiving as time permits

Qualifications

• High School diploma or equivalent
• Associate's degree or two years of related experience (preferred)
• Valid driver's license
• Communication and collaboration skills; detail oriented

Supplemental information

This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is an Equal Opportunity Employer and a drug-free workplace.