Job Description

Provides administrative, accounting, and office support by managing invoices, vendor communications, office operations, records, and facility coordination while ensuring compliance with company procedures.

• Maintains and distributes monthly utility invoices for multiple vendors.
• Approves overhead vendor invoices up to $5,000 using TA Process Director.
• Organizes and maintains invoice records and backup documentation.
• Coordinates office maintenance and serves as the main vendor contact.
• Resolves invoice discrepancies and billing issues with vendors.
• Supports Accounting and SSCA teams with invoice accruals and booking corrections.
• Orders office supplies and managed employee uniform inventory and distribution.
• Assists with office events and administrative support activities.
• Verifies visitor identification and maintained TSA compliance procedures.
• Processes daily mail, including invoices, notices, and payment checks.
• Manages shipment of payment checks to lockbox processing.
• Maintains office key cards and alarm access records.

Requirements

• 3+ years of administrative, office support, or customer service experience preferred.
• Demonstrated ability to manage office operations, vendor communications, and administrative tasks efficiently.
• Strong organizational and multitasking skills with the ability to prioritize responsibilities in a fast-paced environment.
• Team-oriented individual with the ability to work effectively with staff, vendors, and management.
• Professional communication and interpersonal skills, including strong written and verbal communication abilities.
• Ability to maintain accurate records, handle confidential information, and meet deadlines.
• Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint.