Administrative Assistant (m/f/d) GSSO

Why Patients Need You

The Administrative Partner / Business Support 3 provides proactive administrative and business support to leaders and teams within Clinical Development & Operations (CD&O). In this role, you will help ensure efficient day-to-day operations, coordinate administrative activities, facilitate collaboration across teams, and support leaders in managing priorities effectively.

What You Will Achieve

In this role, you will:

• Provide administrative and business support to leaders and colleagues within CD&O.

• Coordinate virtual and in-person meetings, workshops, and events.

• Manage complex calendars, scheduling priorities, and meeting logistics.

• Coordinate domestic and international travel arrangements.

• Prepare, edit, and distribute presentations, reports, communications, and other business documents.

• Support information gathering, reporting activities, and documentation processes.

• Collaborate with internal and external stakeholders to support business operations and ensure timely follow-up on actions and requests.

• Support expense tracking, invoice processing, and administrative workflows.

• Contribute to continuous improvement initiatives and process optimization efforts.

Must-Have Qualifications

To be successful in this role, candidates should demonstrate:

• Experience in administrative support, business support, coordination, office management, or similar functions.

• Strong organizational and prioritization skills.

• Ability to manage multiple tasks and competing priorities effectively.

• Experience organizing events, workshops, or large meetings.

• Experience coordinating domestic and international travel.

• Experience supporting budget, invoice, or documentation processes.

• Strong stakeholder management and collaboration skills.

• Proficiency with Microsoft 365 applications and digital collaboration tools and AI.

• Strong written and verbal communication skills.

• Ability to handle confidential information with discretion.

• Self-motivated, detail-oriented, and structured way of working.

• German language proficiency at C2 level (or equivalent).

• Very good English language skills, both written and spoken.

Preferred Qualifications

The following experiences and skills would be advantageous:

• Experience providing executive or leadership support.

• Experience with calendar management and meeting coordination.

• Experience working in a matrixed and international organization.

• Experience preparing presentations, reports, and business communications.

• Experience supporting cross-functional projects and initiatives.

• Interest in process improvement and operational excellence.

Technical & Professional Skills

Relevant skills for this role include:

• Administrative Support

• Executive Support

• Business Support

• Calendar Management

• Meeting Coordination

• Event Coordination

• Travel Coordination

• Stakeholder Management

• Communication Management

• Document Management

• Budget Tracking

• Project Coordination

• Microsoft 365

• Organization & Prioritization

• Process Improvement