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Full TimeDays
Schedule: Monday - Friday | 8:00am - 5:00pm | This role may occasionally require evening or weekend work based on events or crisis situations.
The Administrative Assistant provides clerical and administrative support to executive staff.
Minimum Education: High School Diploma or GED.
Licensure, Registration and/or Certification: None.
Work Experience: 3 years of secretarial experience.
Knowledge, Skills and Abilities: Demonstrated ability to maintain a high degree of confidentiality. Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports. Working knowledge of established operations policies and procedures. Effective interpersonal, written and oral communication skills. Ability to organize and prioritize work in an effective and efficient manner. Ability to be detail oriented as might be required in the examination of numerical data.
Essential Functions and Responsibilities: Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality. Prepare and distribute meeting minutes according to established protocols. Organize and maintain hardcopy and paperless records and forms according to established protocols. Screen, receive and direct telephone calls and visitors. Schedule and maintain calendar of appointments, meeting and travel itineraries. Coordinate related arrangements. Distribute mail, reports, memoranda and other documents pursuant to management request. Order and maintain office supply inventory.
Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.
Working Relationships: Works directly with patients and/or customers. Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff. Works frequently with individuals at Director level or above.
Special Job Dimensions: None.
Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.
Marketing & Communications - Yale Campus
Location:
Tulsa, Oklahoma 74136
EOE Protected Veterans/Disability
Saint Francis Health System is an integrated health system in Tulsa, Oklahoma, with an emphasis on a complete continuum of care. With more than 10,000 employees, 1,000 physicians and 90 locations, Saint Francis Health System provides the community's largest network of healthcare services, all united by one mission: to extend the presence and healing ministry of Christ in all we do.
Saint Francis Health System includes:
Saint Francis Hospital
Saint Francis Children's Hospital
Warren Clinic
Saint Francis Heart and Vascular Institute
Saint Francis Hospital South
Laureate Psychiatric Clinic and Hospital
Saint Francis Hospital Muskogee
Saint Francis Hospital Vinita
Saint Francis Broken Arrow
Saint Francis Cancer Center
Saint Francis Home Care Companies
Saint Francis Glenpool
