Job Description

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Tampa, Florida (FL).

Responsibilities

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
• Maintain general marketing inbox
• Prepare expense reports and book travel
• Responsible for day-to-day production of proposals, leave behinds, reports, etc.
• Support conference and event planning efforts
• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
• Update and maintain project, employee, and client data in Vision (marketing database)
• Print and bind large, technical documents
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
• Coordinate conference rooms/meetings/staff calendars
• Coordinate and arrange FedEx and courier delivery services
• Track and report recently won projects
• Additional duties as assigned

Qualifications

Basic Qualifications:

• Minimum of 2 years’ experience in a professional office environment
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Detail-oriented
• Strong organizational skills and multi-tasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Positive attitude/support mentality
• Team player

Desired Qualifications:

• A/E/C (Architecture/Engineering/Construction) industry knowledge or experience