Job Description

Administrative Assistant - Long Beach, CA

Pay range is $21 to $24 per hour

We are looking for an Administrative Assistant who enjoys supporting a busy team, staying organized, and keeping daily operations running smoothly. This role is ideal for someone who is detail oriented, proactive, and comfortable managing a steady flow of administrative tasks in a fast paced environment.

Key Responsibilities

• Provide general administrative and clerical support including data entry, mailing, scanning, faxing, and copying
• Maintain organized electronic and hard copy filing systems
• Sort and distribute incoming mail and correspondence
• Manage calendars and schedule meetings, appointments, and travel for managers
• Coordinate inspections with onsite staff including bank, lender, Section 8, city, and health department visits
• Create calendar invites and assist with scheduling needs
• Complete questionnaires, reports, and required documentation
• Prepare and update documents, correspondence, reports, memos, and emails
• Track inbound freight and follow up on priority orders
• Generate and maintain reports to support management
• Assist with special projects including vendor outreach, obtaining bids, and creating custom reports
• Support resident communication and escalate concerns when needed
• Process rental applications and run weekly reports
• Assist with rent collection tasks and rental assistance cases
• Review ledgers, research discrepancies, and support account accuracy
• Assist residents and onsite staff with payment questions and account inquiries
• Research and resolve online payment issues
• Enter rent increases, renewals, Section 8 updates, and market rent changes
• Review Section 8 portals for holds, abatements, or payment changes
• Prepare notices and tenant files for eviction filings
• Submit ownership change packets to housing authorities
• Run renewal and rent increase reports and distribute notices

Qualifications

• One to two years of administrative support experience
• Strong skills in Microsoft Word, Microsoft Excel, and Google Suite
• Experience with standard office equipment
• Excellent written and verbal communication skills
• Strong organization, prioritization, and problem solving abilities
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• High School Diploma required, Bachelor’s degree preferred

Who Thrives Here

• Someone who enjoys supporting a team and keeping operations organized
• Someone who communicates clearly and professionally
• Someone who can manage multiple priorities with accuracy
• Someone who values consistency, structure, and excellent service

Compensation and Benefits

• Pay range is $21 to $24 per hour
• Medical, dental, and vision benefits with dependent coverage options
• Life insurance and disability insurance
• 401K with employer matching
• Paid holidays
• Rent discounts and additional perks