Benefits:
The Administrative Assistant Level II plays a vital role in ensuring the smooth operation of a government sales office and warehouse. This position requires strong organizational skills, attention to detail, and knowledge of government contracting procedures. The administrator will support daily operations, maintain compliance with federal, state, and local regulations, and assist with administrative tasks related to government contracts.
Supervisory Responsibilities:
- None
Duties/Responsibilities: - Administrative Support: Manage office operations, including scheduling, correspondence, and document preparation. - Government Compliance: Ensure adherence to procurement regulations and maintain contract documentation. - Inventory & Logistics Coordination: Assist with tracking inventory, processing orders, and coordinating shipments. - Customer & Vendor Relations: Communicate with government agencies, suppliers, and internal teams to facilitate smooth transactions. - Recordkeeping: Maintain accurate records of contracts, invoices, and procurement activities. - Office & Warehouse Coordination: Support warehouse operations by managing supplies, tracking shipments, and assisting with logistics.- Reporting & Documentation: Prepare reports, maintain databases, and ensure compliance with government contract requirements; knowledge and proficiency in Excel is required.- Team Collaboration: Work closely with sales, operations, and warehouse teams to streamline processes. - Performs other duties as assigned. Required Skills/Abilities:
- Strong organizational, communication, and problem-solving abilities.- Proficiency in Microsoft Office Suite, inventory management systems, and government procurement platforms. - Familiarity with GSA schedules, FAR Regulations, and government procurement platforms. - Excellent customer service abilities.
- Thorough understanding of company policies and practices.
Education and Experience:
- Associate's degree (or equivalent) in business administration or related field (preferred) - Minimum 3 years’ experience in office administration, preferably in government contracting or logistics.
Work Environment/Physical Requirements:
- Office and warehouse setting with occasional interaction with government representatives.
- Fast-paced environment requiring adaptability and attention to detail.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Compensation: $18.00 - $22.00 per hour
No matter who you are or where you call home, you add something powerful to any team you're on. Maybe it's a drive to achieve, a need to discover or create, or a desire to help others. As a part of our team, you'll use your unique talents, vision, and passion to help support our communities—through the best of times and the greatest challenges.
Based in Fort Wayne, Ind., we are the only U.S.-based, member-owned, comprehensive and fully integrated hardware, lumber and building materials buying cooperative in the home improvement industry. With annual sales of nearly $5 billion, we are proudly serving thousands of member-owned locations throughout the United States and more than 50 other countries.
In addition to our low up-front prices, we provide our members with consistently high year-end rebates—more than $1 billion in the last decade—which enables them to reinvest in their stores by expanding merchandise selection through additional locations and making capital improvements.
We have a long-standing history of strength and stability, driven by our industry-leading lowest cost of operations—just 2.12% for the 2017 fiscal year. We continue to maintain the highest credit rating in our distribution channel.
Interested in joining our team? With a variety of different disciplines and opportunities to explore new roles, you can find a career with us that brings out the best in you. Visit www.doitbestcareers.com to learn more.
